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EPA Records Schedule 050
Status: Final, 10/31/2009
Title: Comprehensive Environmental Response, Compensation and Liability Information System (CERCLIS)
Program: Superfund
Applicability: Agency-wide
Function: 108-024 - Environmental Remediation
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- N1-412-94-3/7
Description:
The Comprehensive Environmental Response, Compensation and Liability Information System (CERCLIS) supports EPA headquarters and regional offices in the management and oversight of the Superfund program. Its purpose is to maintain an automated inventory of abandoned, inactive, or uncontrolled hazardous waste sites regulated under CERCLA and to act as a vehicle for regional offices to report the status of major stages of site cleanup to headquarters. The system maintains and produces information on all aspects of hazardous waste sites from initial discovery to listing on the National Priorities List (NPL). This includes an inventory of sites, planned and actual site activities, financial information, and audit reports.
Disposition Instructions:
Item a: Electronic software program
This item is to be used only by the Office of Solid Waste and Emergency Response, Superfund Remediation and Technology Innovation, Resources Management Division, Information Management Branch at Headquarters.
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Disposable
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Destroy when no longer needed to ensure access to, and use of, the electronic records throughout the authorized retention period.
Item b: Input
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Varies
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Follow instructions for EPA 171.
Item c: Electronic data
This item is to be used only by the Office of Solid Waste and Emergency Response, Superfund Remediation and Technology Innovation, Resources Management Division, Information Management Branch at Headquarters.
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Permanent
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Close at the end of each fiscal year when tapes for the fourth quarter report are sent to NTIS.
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Beginning FY 1996, transfer annually to the National Archives, as specified in 36 CFR 1235.44-1235.50 or standards applicable at the time.
Item d: Output and reports
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Varies
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File with related records and follow instructions for the related records.
Item e: System documentation
This item is to be used only by the Office of Solid Waste and Emergency Response, Superfund Remediation and Technology Innovation, Resources Management Division, Information Management Branch at Headquarters.
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Permanent
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Close at the end of each major version change of CERCLIS.
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Transfer those records necessary to document how the system captures, manipulates, and outputs data to the National Archives, as specified in 36 CFR 1235.44-1235.50 or standards applicable at the time. Documentation is transferred along with the electronic data (item c) for the fiscal year in which the major version change occurred.
Guidance:
Related components and predecessor systems include, but are not limited to, the following: Archived Sites Online, CERCLIS Database Online/CPAD, Risk Assessment Database System (RADS), Superfund Site Locator Tool (SSLT).
Since the electronic data on all site activity is being captured for permanent retention every fiscal year, the deletion of data on NFRAP sites will not involve the destruction of permanent record information on these sites.
Reasons for Disposition:
The following changes were made in the 02/28/2009 version:
- Updated contact information.
- Revised guidance.
The following changes were made in the 04/30/2008 version:
- Revised the disposition instructions for item b.
- Updated contact information.
The following changes were made in the 03/31/2008 version:
- Revised disposition instructions for items a and b.
- Added applicability to disposition items a, c and e.
- Revised title of disposition item e.
The system supports various budget and reporting functions for the Superfund program. The electronic data provides an ongoing history of hazardous waste sites as well as information to state and federal agencies managing the cleanup of these sites, which requires preservation for its historical and informational value. CERCLIS was identified by the National Academy of Public Administration as a database NARA would acquire.
Custodians:
Office of Solid Waste and Emergency Response, Superfund Remediation and Technology Innovation, Resources Management Division, Information Management Branch at Headquarters.
- Contact: David Reynolds
- Telephone: 703-603-8895
Related Schedules:
EPA 171
Previous NARA Disposal Authority:
Entry: 05/14/1992
EPA Approval: 10/07/1993
NARA Approval: 01/17/1996