![[logo] US EPA](http://www.epa.gov/epafiles/images/logo_epaseal.gif){kind=logo}
EPA Records Schedule 052
Status: Final, 03/31/2010
Title: Superfund Cost Recovery Package Imaging and On-Line System (SCORPIOS)
Program: Superfund
Applicability: Headquarters
Function: 402-124 - Accounting
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- General Records Schedule 20/10 (Item a)
- General Records Schedule 6/1 (Item c)
- General Records Schedule 20/11 (Item e)
Description:
SCORPIOS (Superfund Cost Recovery Package Imaging and On-Line System) was formerly known as STARS (Superfund Transaction Automated Retrieval System) and SCRIPS (Superfund Cost Recovery Image Processing System). Through the use of image processing technology, SCORPIOS facilitates the storage and retrieval of all site-specific Superfund cost documentation. Input records include timesheets, travel vouchers, miscellaneous expenditures, contract invoices, IAG payments, and other supporting cost documentation. This application is used to generate the financial documentation for the cost recovery package.
SCORPIOS captures financial documentation images at Regional and field sites (i.e., Washington, Cincinnati, RTP) throughout the country. Initially, all those images were stored centrally at EPA's National Computer Center (NCC) data processing facility. The system has been decentralized into each of the Regions.
Disposition Instructions:
Item a: Electronic software programs
-
Disposable
-
Delete when related master file or database has been deleted.
Item b: Input
-
Varies
-
File with related records and follow instructions for the related records.
Item c: Electronic data
-
Disposable
-
Close when information on whole optical disk is superseded, has been transferred to other storage media, or is no longer necessary for the generation of cost recovery packages.
-
Destroy or recycle optical disk containing electronic data and related indexes 1 year after closure.
Item d: Output and reports
-
Varies
-
File with related records and follow instructions for the related records.
Item e: System documentation
-
Disposable
-
Delete when superseded or obsolete, or upon authorized deletion of the related master file or database, or upon the destruction of the output of the system if the output is needed to protect legal rights, whichever is latest.
Guidance:
All related input records (item b) are filed with related records and are to be dispositioned according to the instructions for the related records by the offices maintaining them. Related input records include: EPA 001 for Superfund site-specific grants and other program support agreements; EPA 020 for Superfund site-specific contract management records; EPA 024 for cost recovery records; and EPA 258 for final deliverables and reports.
Output records (item d) are filed with related records and are dispositioned according to the instructions for the related records by the office maintaining them. The official copy of all financial documentation output included in the cost recovery package is filed in EPA 024 for cost recovery records under the custodianship of Waste Management Cost Recovery program offices who are responsible for maintenance of this output report. Financial documentation outputs include Project/Site History Reports and Annual Allocation Reports. Copies of these reports held in the following files are to be dispositioned according to the instructions for those records: EPA 013 for Superfund site-specific removal sites; EPA 014 for Superfund site-specific remedial sites; and EPA 025 for Superfund site-specific enforcement actions.
Reasons for Disposition:
The following changes were made in the 03/31/2010 version:
- Removed statement that items a, c and e were to be used only by the headquarters OCFO because there are older versions in the regional offices.
- Revised title of disposition item e.
Item c conforms to GRS 6, item 1 per NARA's appraisal, as part of N1-412-94-3. Items a and e conform to GRS 20, items 10 and 11, respectively.
Custodians:
Office of the Chief Financial Officer, Office of Financial Management, Program Costing Staff
- Contact: Tommy Brown
- Telephone: 202-564-4936
Related Schedules:
EPA 001, EPA 013, EPA 014, EPA 020, EPA 024, EPA 025, EPA 258
Previous NARA Disposal Authority:
None
Entry: 05/14/1992
EPA Approval: 10/07/1993
NARA Approval: 12/00/1998