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EPA Records Schedule 057
Status: Final, 04/30/2008
Title: Environmental Review Tracking System (ERP/ERTS)
Program: Federal Activities
Applicability: Agency-wide
Function: 108-025-08 - Compliance and Enforcement
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- N1-412-94-2/9
Description:
The Environmental Review Tracking System is a central data repository for Environmental Impact Statements (EIS) prepared pursuant to the National Environmental Policy Act. The system data, initially extracted from the EIS, tracks such information as the title of the EIS, date filed, and date review comments are due back to the Agency. The Council on Environmental Quality requires the Agency to maintain the system and publish weekly a notice of available EIS's in the Federal Register. Under Section 309 of the Clean Air Act, EPA is required to review all EIS's and other designated Federal actions and to publish in the Federal Register any project determined to be environmentally unsatisfactory. The system is a relatively simple data entry and retrieval application.
Disposition Instructions:
Item a: Electronic software program
This item is to be used only by the Office of Enforcement and Compliance Assurance, Office of Federal Activities, NEPA Compliance Division at Headquarters.
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Disposable
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Destroy when no longer needed to ensure access to, and use of, the electronic records throughout the authorized retention period.
Item b: Input
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Varies
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Follow instructions for EPA 171.
Item c: Electronic data
This item is to be used only by the Office of Enforcement and Compliance Assurance, Office of Federal Activities, NEPA Compliance Division at Headquarters.
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Disposable
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Close at end of fiscal year.
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Delete 3 years after file closure.
Item d: Output and reports
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Varies
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File with related records and follow instructions for the related records.
Item e: System documentation
This item is to be used only by the Office of Enforcement and Compliance Assurance, Office of Federal Activities, NEPA Compliance Division at Headquarters.
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Disposable
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Follow instructions for EPA 304, item a(1).
Guidance:
National Environmental Policy Act (NEPA) preparation files are scheduled as EPA 134 and 309 review and comments files as EPA 135.
Reasons for Disposition:
The following change was made in the 04/30/2008 version:
- Revised disposition instructions for item b.
The following changes were made in the 03/31/2008 version:
- Changed disposition instructions for items a, b, c and e.
- Added applicability to disposition items a, c and e.
- Changed title and disposition instructions of item e.
- Updated contact information.
Records used to track high-level information regarding permanent EIS records are scheduled separately.
Custodians:
Office of Enforcement and Compliance Assurance, Office of Federal Activities, NEPA Compliance Division
- Contact: Pearl E. Young
- Telephone: 202-564-1399
Related Schedules:
EPA 134, EPA 135, EPA 171, EPA 304
Previous NARA Disposal Authority:
Entry: 05/21/1992
EPA Approval: 10/07/1993
NARA Approval: 11/27/1996