EPA Records Schedule 061
Status: Final, 10/31/2009
Title: Continuous Release Emergency Response Notification System (CR-ERNS)
Function: 104-010 - Emergency Response
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
CR-ERNS is an information system that serves as the central depository for all continuous release information received by the EPA Regions. The national data base is housed at the Transportation Systems Center (TSC) in Cambridge, Massachusetts. CR-ERNS is currently installed in all ten EPA Regions. The system is specifically designed to help EPA Regional personnel manage continuous release information and establish priorities with respect to the review and evaluation of continuous release reports. The kinds of information collected include the source of the continuous release, the environmental medium affected, certain ecological and population density information, and a brief statement describing the basis for asserting that the release is continuous and stable in quantity and rate.
A key feature contained in each Regional system is a screening level risk assessment model, called the Priority Assessment Model (PAM). PAM assists Regional personnel in the evaluation of the long-term (i.e., chronic) threat posed by a continuous release. CR-ERNS supports the Emergency Response Program.
Item a: CR-ERNS electronic software program
Destroy when no longer needed to ensure access to, and use of, the electronic records throughout the authorized retention period.
Item b: Input
Follow instructions for EPA 091 - CERCLA 103 Notifications.
Item c: Electronic data
Transfer data to the National Archives in 1996, as specified in 36 CFR 1235.44-1235.50 or standards applicable at the time. Thereafter, transfer each major version change the year when the version is superseded or discontinued.
Item d: Output and reports
File with related records and follow instructions for the related records.
Item e: System documentation
Transfer to the National Archives in 1996 as specified in 36 CFR 1235.44-1235.50 or standards applicable at the time. Documentation is transferred with the electronic data (item c).
CR-ERNS is under the control of the Office of Emergency and Remedial Response (OERR) in the Office of Solid Waste and Emergency Response (OSWER). OSWER/OERR staff are directly responsible for implementing the disposition according to series items a, c, and e.
All paper copies of initial input records, under item b, held or produced in EPA Regional Hazardous Waste Management offices should be dispositioned according to the instructions for EPA 091 - CERCLA 103 Notifications. These Regional offices are also responsible for the disposition of all input and output systems according to the instructions in items b and d. All ad hoc output records held or produced in all appropriate offices should be handled according to disposition instructions outlined in series item d or, where appropriate, EPA 175 - Print Files.
Reasons for Disposition:
The following changes were made in the 10/31/2009 version:
- Revised wording of disposition instructions for items a and e.
- Revised title of disposition item e.
Records must be kept to support litigation and regulatory activities. Hard copies of input records must be kept for the narrative element as well as certification purposes.
Office of Solid Waste and Emergency Response, Regions 4/10 Accelerated Response Center
- Contact: Lynn Beasley
- Telephone: 703-603-9086
EPA 056, EPA 060, EPA 091, EPA 175
Previous NARA Disposal Authority:
EPA Approval: 10/07/1993
NARA Approval: 01/17/1996