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EPA Records Schedule 072
Status: Final, 02/12/2007
Title: Non-Federally Funded Travel Files
Program: Ethics
Applicability: Agency-wide
Function: 403-256 - Employee Relations
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- General Records Schedule 25/5
Description:
Includes copies of Semiannual Expense Reports for Non-Federally Funded Travel submitted to all Executive branch agencies to the Office of Government Ethics (OGE) in accordance with guidance given at 31 U.S.C. Section 1353, as implemented by 41 CFR chapter 304 and the use of Standard Form (SF) 326 and SF 326A. Reports summarize payments made to the agency from non-federal sources for travel, subsistence, and related expenses of an employee who attends a meeting or similar function relating to official duties. Also includes statements, forms, and other records used to compile the reports.
Disposition Instructions:
Item a: Semiannual Expense Reports for Non-Federally Funded Travel
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Disposable
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Close inactive records at end of year.
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Destroy 3 years after file closure.
Item b: Statements, forms, and other records
Includes records used to compile the Semiannual Expense Reports for Non-Federally Funded Travel.
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Disposable
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Close inactive records after submission of report to OGE.
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Destroy 1 year after file closure.
Guidance:
Routine travel records are covered in EPA 028. See EPA 392 for international travel records maintained by the Office of International Affairs.
Records containing sensitive information must be shredded or otherwise definitively destroyed to protect confidentiality.
Reasons for Disposition:
Conforms to NARA's General Records Schedule 25, item 5.
Item c for electronic mail and word processing system copies was deleted 08/15/2006 pursuant to NARA Bulletin 2006-04.
Custodians:
Office of General Counsel, Office of Deputy General Counsel
- Contact: Justina Fugh
- Telephone: 202-564-1786
Related Schedules:
EPA 028, EPA 392
Previous NARA Disposal Authority:
Entry: 08/11/2003
EPA Approval: Not applicable
NARA Approval: 04/00/2003