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EPA Records Schedule 084
Status: Final, 05/31/2008
Title: Case-Specific Decisions on Indemnification Requests from States for Response Action Contractors (RACs)
Program: Superfund
Applicability: Agency-wide
Function: 108-024-01 - Site and Area Evaluation and Cleanup
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- N1-412-07-54/2
Description:
In contracts or agreements with an indemnification clause, states or potentially responsible parties (PRPs) make a request regarding indemnification of site-specific design and cleanup from EPA Headquarters. Based on review, EPA issues a decision document granting approval to purchase private insurance or providing for federal indemnification for the state or contractor. Includes the request, background materials including relevant portions of the agreement or contract containing the indemnification clause, and the decision document regarding federal indemnification.
Disposition Instructions:
Item a: Indemnifications with a specified time limit
-
Disposable
-
Close inactive records at the end of the year after the closeout of the response action contract.
-
Destroy 30 after file closure.
Item b: Indemnifications without a specified time limit
-
Permanent
-
Close inactive records at the end of the year after the closeout of the response action contract.
-
File with related records and follow instructions for related records (EPA 013 for removal or EPA 014 for remedial).
Guidance:
The portion of the agreement or contract containing the indemnification clause should be retained with the decision document and other related materials.
Superfund site-specific contracts are scheduled as EPA 020. Contracts that are not site-specific or for programs other than Superfund are covered in EPA 202.
Reasons for Disposition:
The disposition instructions were rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention has not changed.
Item c for electronic copies created with word processing and electronic mail applications was deleted 08/15/2006 pursuant to NARA Bulletin 2006-04.
Custodians:
Multiple units
Related Schedules:
EPA 013, EPA 014, EPA 020, EPA 202
Previous NARA Disposal Authority:
N1-412-94-3/15
Entry: 06/02/1992
EPA Approval: 05/24/2007
NARA Approval: 04/18/2008