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EPA Records Schedule 088

Status: Final, 08/31/2009

Title: Bibliographic and Reference Systems

Program: All Programs

Applicability: Agency-wide

Function: 305-109 - Official Information Dissemination

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.

Description:

Includes a broad range of primarily PC-based systems used to provide ready, user friendly, access to frequently used information. Information may be drawn from other Agency databases, commercially available databases, Agency records, publicly available sources, or a combination of sources. Also includes metadata repositories.

Information is brought together to simplify access and provide specialized support for specific information needs. In no case is the system (a) required by law, (b) necessary to administer a program, or (c) necessary to document program activity. If the information in the system is used for any of the activities a - c above, an information system (automated or manual) is maintained separately to satisfy those requirements. If the system is used as a finding aid to records, it is disposable under either an Agency approved schedule or NARA's General Records Schedules (GRS).

Disposition Instructions:

Item a: Electronic software program

Item b: Input

Item c: Electronic data

Item d: Output and reports

Item e: System documentation

Guidance:

This schedule includes, but is not limited to, the following systems listed by headquarters program or regional office:

Office of the Administrator

Office of Administration and Resources Management

Office of Air and Radiation

Office of Chief Financial Officer

Office of Enforcement and Compliance Assurance

Office of Environmental Information

Office of Prevention, Pesticides, and Toxic Substances

Office of Research and Development

Office of Solid Waste and Emergency Response

Office of Water

Region 1

Region 2

Region 3

Region 5

Region 6

Region 7

Region 8

Region 9

Region 10

This schedule also covers metadata repositories, including locational metadata (e.g., latitude and longitude) used for geographic information systems (GIS). The systems that use the locational metadata and GIS functionality to support monitoring and assessment activities are covered by other schedules (e.g., EPA 063).

Electronic information systems with long-term or permanent retention such as CERCLIS (EPA 050) are scheduled separately. Other disposable systems not requiring specific schedules have been categorized into this schedule or one of the other "generic" or "big bucket" schedules:

Electronic records not requiring their own schedules or covered in one of the generic schedules above may be segments or phases of information systems. Examples of this type of schedule include, but are not limited to:

Reasons for Disposition:

The following changes were made in the 04/30/2008 version:

The following changes were made in the 03/31/2008 version:

Conforms to GRS 20 and 23.

Custodians:

Multiple units

Related Schedules:

EPA 063, EPA 089, EPA 090, EPA 094, EPA 164, EPA 170, EPA 171, EPA 179, EPA 304

Previous NARA Disposal Authority:

Entry: 09/23/1992

EPA Approval: 10/07/1993

NARA Approval: 11/27/1996

Explanation of Schedule Fields | Search the Schedules | Browse the Schedules
Guidance on Retiring Records

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