EPA Records Schedule 100
Status: Final, 03/31/2009
Title: Appointee Clearance and Vetting Files
Function: 403-251-02 - Acquire Personnel
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
Files consist of records resulting from liaison with the White House to evaluate the suitability of individuals for non-career positions. The files include correspondence, applications for employment, resumes, background information about individuals, financial disclosure forms, security clearances, notifications of personnel action, White House clearance checklists, and other documentation relating to the selection, clearance, and appointment of political appointees.
Item a: Appointees
Destroy at the end of the Presidential administration during which the individual is hired, except for any original material appropriate for filing in OPFs, which should be placed in those files.
Item b: Non-appointees
Close inactive records on termination of consideration.
Destroy 1 year after closure but not later than the end of the Presidential administration during which the individual is considered.
Correspondence related to offering appointments to potential employees is scheduled as EPA 557.
Records containing sensitive information must be shredded or otherwise definitively destroyed to protect confidentiality.
Reasons for Disposition:
The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention has not changed.
Item c for electronic copies created with word processing and electronic mail applications was deleted 08/15/2006 pursuant to NARA Bulletin 2006-04.
Office of Administration and Resources Management, Human Capital Management Division
Previous NARA Disposal Authority:
EPA Approval: 06/15/2007
NARA Approval: 03/06/2009