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EPA Records Schedule 101

Status: (to be superseded) Final, 01/31/2010

Title: Imported Nonconforming Motor Vehicle Case Files

Program: Air

Applicability: Headquarters

Function: 108-025-01-01-02 - Manage Mobile Air Pollution Sources

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.

Description:

Includes: Forms 3520-1, -8, -9, -14, and -15 and related letters, entry documents, affidavits, invoices, photographs, records describing modifications to vehicles/engine, and certifying conformity to EPA standards, and Agency decisions.

Disposition Instructions:

Item a: Record copy

Item b: (Reserved)

Guidance:

Records containing sensitive information must be shredded or otherwise definitively destroyed to protect confidentiality.

If paper records are converted to microfilm, follow standards in 36 CFR 1230.10 and 1230.20.

Reasons for Disposition:

The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention has not changed.

The following item was deleted in the 07/31/2007 version: Item b - Microfilm records.

Item c for electronic versions created by electronic mail and word processing applications was deleted 08/15/2006 pursuant to NARA Bulletin 2006-04.

Custodians:

Office of Air and Radiation, Vehicle Programs and Compliance Division, Imports Team

Related Schedules:

Previous NARA Disposal Authority:

NC1-412-85-13/13d, N1-412-92-1, N1-412-00-7

Entry: 08/01/1991

EPA Approval: 07/18/2007

NARA Approval: 11/23/2009

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Guidance on Retiring Records

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