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EPA Records Schedule 106
Status: Final, 01/31/2011
Title: Organizational Plans
Program: Administration and Resources Management
Applicability: Headquarters
Function: 403-252 - Organization and Position Management
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- N1-412-07-2/3
Description:
Records include correspondence relating to the establishment and reorganization of the Agency; mission, functions, and changes in organizational directives; functional statements; delegations of authority, including headquarters, regional and field offices.
Disposition Instructions:
Item a(1): Record copy - Nonelectronic
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Permanent
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Close inactive records when superseded or canceled.
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Transfer to the National Archives in 5 year blocks 20 years after file closure.
Item a(2): Record copy - Electronic
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Permanent
-
Close inactive records when superseded or canceled.
-
Transfer to the National Archives 5 years after file closure with any related documentation and external finding aids, as specified in 36 CFR 1235.44-1235.50 or standards applicable at the time.
Item a(3): Electronic copy of records transferred to the National Archives
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Disposable
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Close file upon transfer to the National Archives.
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Delete after electronic record copy is successfully transferred to the National Archives.
Guidance:
This schedule covers only the official record maintained by the Office of Administration and Resources Management, Human Capital Management Division. Other organizations should use EPA 145 for program development files.
Copies incorporated into other files are to be retained according to the disposition instructions for the records they support. Management studies are scheduled as EPA 105.
Reasons for Disposition:
The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The previously approved retention (NC174-118/2) has not changed.
The following changes were made in the 02/29/2008 version:
- Divided item a into three subitems, a(1)-(3).
- Revised the titles of disposition items a(1)-(3).
- Revised the disposition instruction for item a(3).
Custodians:
Office of Administration and Resources Management, Human Capital Management Division
- Contact: Matthew Crouch
- Telephone: 202-564-3039
Related Schedules:
EPA 105, EPA 145
Previous NARA Disposal Authority:
NC174-118/2
Entry: 08/18/1991
EPA Approval: 09/18/2006
NARA Approval: 01/26/2007