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EPA Records Schedule 109
Status: Final, 07/31/2008
Title: EPA Forms
Program: All Programs
Applicability: Agency-wide
Function: 404-141-02-04 - Forms Management
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- General Records Schedule 16/3
Description:
Contains EPA forms and supporting materials.
Disposition Instructions:
Item a: EPA form and documentation
Includes instructions and documentation showing inception, scope, and purpose of the forms.
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Disposable
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Destroy 5 years after related form is discontinued, superseded, or canceled.
Item b: Background materials
Includes requisitions, specifications, processing data, and control records.
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Disposable
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Destroy when related form is discontinued, superseded, or canceled.
Guidance:
The Forms Officer in the Office of Administration and Resources Management, Office of Administrative Services, Facilities Management and Services Division (OARM/OAS/FDMS) is responsible for maintaining and implementing the disposition for the record copy of internal Agency-wide forms. The Forms Officer in the Office of Environmental Information, Office of Information Collection, Information Strategies Branch (OEI/OIC/ISB) is responsible for external forms, i.e., Information Collection Request (ICR) forms.
The Forms Owner is responsible for maintaining and implementing the disposition for the record copy of supporting materials developed or collected for the development of Agency-wide forms. Maintenance and disposition of forms developed by programs or offices that are not used Agency-wide is the responsibility of the Forms Owner. If copies of forms are filed as part of an organized file, destroy with that file according to the disposition instructions approved for it. All other copies in all other offices should be destroyed when no longer needed for reference.
WebForms and forms databases are covered by EPA 004.
Reasons for Disposition:
Conforms to General Records Schedule 16, item 3.
Item c for electronic mail and word processing system copies was deleted 08/15/2006 pursuant to NARA Bulletin 2006-04.
Custodians:
Multiple units
Related Schedules:
EPA 004
Previous NARA Disposal Authority:
NC174-118/I/5
Entry: 08/19/1991
EPA Approval: Not applicable
NARA Approval: 12/00/1998