EPA Records Schedule 113

Status: Final, 02/01/2007

Title: Privacy Act Administrative Files and Reports

Program: All Programs

Applicability: Agency-wide

Function: 404-142-02 - Data Collection

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.

General Records Schedule 14/26 (Item a)
General Records Schedule 14/25 (Item b)

Description:

Records relating to the general Agency implementation of the Privacy Act.

Disposition Instructions:

Item a: Administrative files

Includes notices, memoranda, routine correspondence, and related records.

Disposable
Destroy when 2 years old.

Item b: Reports

Includes recurring reports and one-time information, including biennial reports to the Office of Management and Budget (OMB), and the report on new systems at all levels.

Disposable
Destroy when 2 years old.

Guidance:

Privacy Act Request Files are scheduled as EPA 112 and Amendment Case Files as EPA 115. See EPA 116 for Privacy Act Accounting of Disclosure Files and 117 for Privacy Act Control Files.

Records containing sensitive information must be shredded or otherwise definitively destroyed to protect confidentiality.

Reasons for Disposition:

Retention conforms to NARA General Records Schedule 14, items 25 and 26.

Item c for electronic mail and word processing system copies was deleted 08/15/2006 pursuant to NARA Bulletin 2006-04.

Custodians:

Multiple units

Related Schedules:

EPA 112, EPA 115, EPA 116, EPA 117

Previous NARA Disposal Authority:

N1-412-86-3/16

Entry: 08/01/1991

EPA Approval: Not applicable

NARA Approval: 12/00/1998

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Guidance on Retiring Records

EPA Records Schedule 113

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