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EPA Records Schedule 117
Status: Final, 02/13/2007
Title: Privacy Act Control Files
Program: All Programs
Applicability: Agency-wide
Function: 404-142-02 - Data Collection
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- General Records Schedule 14/24
Description:
Files maintained for control purposes in responding to requests, including logs, registers and similar records maintained for control purposes in responding to records listing date, nature of request and name and address of requestor
Disposition Instructions:
Item a: Registers or listings
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Disposable
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Destroy 5 years after date of last entry.
Item b: Other files
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Disposable
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Destroy 5 years after final action by the agency or final adjudication by courts, whichever is later.
Guidance:
These records are usually maintained by the FOIA Operations staff or in the files maintained by the System Manager's unit. Records for cases that are appealed may be maintained by the Privacy Act Officer.
Dispose of records relating to the general Agency implementation of the Privacy Act in accordance with EPA 113, Privacy Act Administrative Files and Reports. Privacy Act Requests Files are scheduled as EPA 112, Privacy Act Amendment Case Files as EPA 115, and Privacy Act Accounting of Disclosure Files as EPA 116.
Records containing sensitive information must be shredded or otherwise definitely destroyed to protect confidentiality.
Reasons for Disposition:
Conforms to the NARA General Records Schedule 14, item 24.
Item c for electronic mail and word processing system copies was deleted 08/15/2006 pursuant to NARA Bulletin 2006-04.
Custodians:
Multiple units
Related Schedules:
EPA 112, EPA 113, EPA 115, EPA 116
Previous NARA Disposal Authority:
N1-412-86-2/6
Entry: 08/19/1991
EPA Approval: Not applicable
NARA Approval: 12/00/1998