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EPA Records Schedule 118
Status: Final, 03/31/2009
Title: Child Care Tuition Assistance Program Records
Program: Personnel
Applicability: Agency-wide
Function: 403-254 - Benefits Management
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- N1-412-07-62/2
Description:
Includes records documenting EPA's child care assistance program. Public Law 107-67, Section 630, permits federal agencies to assist lower income federal employees with child care tuition costs. The program is managed by the Office of Administration and Resources Management, Office of Human Resources, and the application process is administered by Federal Employee Education and Assistance (FEEA). FEEA also administers the Child Care Tuition Assistance Program application process for other participating federal agencies. The program was developed in partnership with a number of stakeholders, e.g., the American Federal of Government Employees (AFGE). Types of documents include agreements with EPA and unions and other entities, applications with pay statements and income tax returns, eligibility forms, child care provider forms, correspondence, and other related documents.
Excludes: EPA Child Care Database (EPA 090).
Disposition Instructions:
Item a: Agreements
-
Disposable
-
Close inactive records upon expiration or termination of agreement.
-
Destroy 10 years after file closure.
Item b: Other documentation
-
Disposable
-
Close inactive records at end of year.
-
Destroy 2 years after file closure.
Guidance:
The Office of Administration and Resources Management (OARM) is responsible for program oversight and for ensuring the disposition instructions are followed. Contract records are covered in EPA 202. The EPA Child Care Database is covered by EPA 090.
Records containing sensitive information must be shredded or otherwise definitively destroyed to protect confidentiality.
Specific legal citations include:
- Public Law 107-67, Section 603, 40 U.S.C. Sec. 490b
- 5 CFR Part 792 Subpart B
- EPA Privacy Act System #49
Reasons for Disposition:
The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention has not changed.
Item c for electronic copies created with word processing and electronic mail applications was deleted 08/15/2006 pursuant to NARA Bulletin 2006-04.
Custodians:
Office of Administration and Resources Management, Office of Human Resources
- Contact: Cheryl Bentley
- Telephone: 202-564-0244
Related Schedules:
EPA 090, EPA 202
Previous NARA Disposal Authority:
N1-412-04-1
Entry: 08/01/2002
EPA Approval: 06/15/2007
NARA Approval: 03/06/2009