EPA Records Schedule 125
Status: Final, 02/13/2007
Title: IT Asset and Configuration Management Files
Program: Information Technology
Function: 404-139 - IT Infrastructure Maintenance
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- General Records Schedule 24/3
Includes inventories of IT assets and configuration management records.
Item a: Inventories of IT assets, network circuits, and building or circuitry diagrams
Includes equipment control systems such as databases of barcodes affixed to IT physical assets.
Destroy 1 year after completion of the next inventory.
Item b(1): IT system implementation and change management
Includes records created and retained for asset management, performance and capacity management, system management, configuration and change management, and planning, follow-up, and impact assessment of operational networks and systems. Includes, but is not limited to: Data and detailed reports on implementation of systems, applications and modifications; application sizing, resource and demand management; documents identifying, requesting, and analyzing possible changes, authorizing changes, and documenting implementation of changes; documentation of software distribution and release or version management.
Destroy 1 year after termination of system.
Item b(2): Routine IT maintenance
Includes records created and retained for asset management, performance and capacity management, system management, configuration and change management, and planning, follow-up, and impact assessment of operational networks and systems. Includes records of routine IT maintenance on the network infrastructure documenting preventative, corrective, adaptive and perfective (enhancement) maintenance actions, including requests for service, work orders, service histories, and related records.
Destroy when 3 years old or 1 year after termination of system, whichever is sooner.
If any maintenance activities have a major impact on a system or lead to a system change, those records should be maintained as part of item b(1).
EPA 301 - Change Management Data has been superseded by item b(2) of this schedule.
Reasons for Disposition:
Retention conforms to the NARA General Records Schedule 24, item 3.
Item c for electronic mail and word processing system copies was deleted 08/16/2006 pursuant to NARA Bulletin 2006-04.
Previous NARA Disposal Authority:
EPA Approval: Not applicable
NARA Approval: 04/00/2003