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EPA Records Schedule 125

Status: Final, 02/13/2007

Title: IT Asset and Configuration Management Files

Program: Information Technology

Applicability: Agency-wide

Function: 404-139 - IT Infrastructure Maintenance

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.

Description:

Includes inventories of IT assets and configuration management records.

Disposition Instructions:

Item a: Inventories of IT assets, network circuits, and building or circuitry diagrams

Includes equipment control systems such as databases of barcodes affixed to IT physical assets.

Item b(1): IT system implementation and change management

Includes records created and retained for asset management, performance and capacity management, system management, configuration and change management, and planning, follow-up, and impact assessment of operational networks and systems. Includes, but is not limited to: Data and detailed reports on implementation of systems, applications and modifications; application sizing, resource and demand management; documents identifying, requesting, and analyzing possible changes, authorizing changes, and documenting implementation of changes; documentation of software distribution and release or version management.

Item b(2): Routine IT maintenance

Includes records created and retained for asset management, performance and capacity management, system management, configuration and change management, and planning, follow-up, and impact assessment of operational networks and systems. Includes records of routine IT maintenance on the network infrastructure documenting preventative, corrective, adaptive and perfective (enhancement) maintenance actions, including requests for service, work orders, service histories, and related records.

Guidance:

If any maintenance activities have a major impact on a system or lead to a system change, those records should be maintained as part of item b(1).

EPA 301 - Change Management Data has been superseded by item b(2) of this schedule.

Reasons for Disposition:

Retention conforms to the NARA General Records Schedule 24, item 3.

Item c for electronic mail and word processing system copies was deleted 08/16/2006 pursuant to NARA Bulletin 2006-04.

Custodians:

Multiple units

Related Schedules:

Previous NARA Disposal Authority:

N1-412-96-1/5

Entry: 07/28/2003

EPA Approval: Not applicable

NARA Approval: 04/00/2003

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