EPA Records Schedule 127
Status: (to be superseded) Final, 02/01/2007
Title: General Correspondence Files
Program: All Programs
Function: 401 - Administrative Management
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
Contains copies of all non-controlled correspondence and memoranda relating to work accomplishments, personnel needs, and other routine activities of the office. Includes incoming letters and enclosures.
Item a: Record copy
Close inactive records at end of calendar year.
Destroy 5 years after file closure.
This item covers all general or uncontrolled correspondence files in all programs Agency-wide. Controlled correspondence is scheduled as EPA 141. Records documenting the organization and program development of the Agency are covered in EPA 105. See EPA 006 for records relating to program management activities. General administrative and housekeeping records, other than correspondence, are scheduled under EPA 110.
Routine congressional correspondence for which the office arranged or signed the reply when not filed as part of Controlled or Major Correspondence (EPA 141), is covered in EPA 132.
Previous schedule items combined into this schedule were for the following programs: Federal Activities, General Counsel, Administrative Law Judge, Regional Operations, Intergovernmental Liaison, Water, Solid Waste, Safety, Emergency and Remedial Response, Administrator and Deputy Administrator, Toxic Substances, Enforcement and Compliance Monitoring, Mobile Source, Air Quality Planning and Standards, International Activities, Regional Administrator and Staff, Environmental Services, Research and Development, Pesticides, Assistance and Interagency Agreements, Facilities and Support Services, Financial Management, Personnel, Radiation, Information and Resources Management, Inspector General, Legislative, Planning and Evaluation and Program Reporting, and Public Affairs. Specific item numbers are cited below.
Reasons for Disposition:
The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention has not changed.
Item b for electronic copies created with electronic mail and word processing applications deleted 09/26/2006 pursuant to NARA Bulletin 2006-04.
EPA 006, EPA 105, EPA 110, EPA 132, EPA 141
Previous NARA Disposal Authority:
NC174-118/IV/1b, NC1-412-76-1/I/2, NC1-412-76-1/V/4, NC1-412-78-2/2, 5 and 7, NC1-412-78-3/1b, NC1-412-78-6/2 and 6b, NC1-412-82-12/6, NC1-412-84-1/2, NC1-412-84-2/12, NC1-412-85-2/1, NC1-412-85-3/2, 9, NC1-412-85-4/2, 7, 8 and 10, NC1-412-85-6/2, NC1-412-85-7/2 and 7, NC1-412-85-8/1, NC1-412-85-10/2, 8, 9 and 11, NC1-412-85-11/2, 6b, NC1-412-85-12/2, NC1-412-85-13/2, NC1-412-85-14/2, NC1-412-85-15/1b, NC1-412-85-16/2, NC1-412-85-19/2, NC1-412-85-21/3, NC1-412-85-22/20, 22, NC1-412-85-24/14, NC1-412-85-25/1b, NC1-412-85-26/I/1, NC1-412-85-27/I/1, NC1-412-85-27/III/4, NC1-412-85-28/1, N1-412-86-1/2, N1-412-86-3/2, N1-412-86-4/10, N1-412-87-2/2, N1-412-87-4/2, N1-412-87-5/2, N1-412-94-2/18
EPA Approval: 01/09/2006
NARA Approval: 05/13/2006