EPA Records Schedule 132
Status: Final, 05/31/2009
Title: Congressional Correspondence
Program: All Programs
Function: 303-100 - Congressional Liaison Operations
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
Contains copies of congressional correspondence received and referred to the program offices for reply. Includes copies of responses and background materials such as letters and memoranda, notes from meetings or telephone calls, transcripts from congressional inquiries or hearings, testimonies, and public hearing records. Includes correspondence from members of Congress and its committees.
Item a: Record copy
Close inactive records at end of congressional session.
Destroy 5 years after file closure.
This series contains routine inquiries for lower level offices (headquarters division and below) and may be used by all programs to destroy congressional correspondence for which the office arranged or signed the reply when not filed as part of controlled or major correspondence covered by EPA 141. Other public inquiries are covered in EPA 309. See EPA 127 for general correspondence.
Copies incorporated into other files (e.g., Superfund site-specific remedial site files) are to be retained according to the disposition instructions for the records they support.
Previous schedule items combined into this schedule were for the following programs: Federal Activities, Air Quality Planning and Standards, Regional Administrator and Staff, and Legislative. Specific item numbers are cited below.
Reasons for Disposition:
The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention is unchanged.
Item b for electronic copies created with word processing and electronic mail applications was deleted 08/16/2006 pursuant to NARA Bulletin 2006-04.
EPA 127, EPA 141, EPA 309
Previous NARA Disposal Authority:
NC1-412-75-1/5, NC1-76-1/III/13, NC1-412-84-1/19, NC1-412-85-15/8, NC1-412-85-19/7, N1-412-87-2/10 and 17, N1-412-94-2/19
EPA Approval: 09/18/2006
NARA Approval: 01/26/2007