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EPA Records Schedule 133
Status: Final, 01/31/2011
Title: Environmental Impact Statement (EIS) Files
Program: Federal Activities
Applicability: Headquarters
Function: 108-025-08 - Compliance and Enforcement
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- N1-412-07-56/2
Description:
Contains documents related to the filing of federal environmental impact statements (EISs).
The EIS file consists of drafts, final, and supplemental documents filed with the headquarters Office of Federal Activities only pursuant to 1506.9 of the Council on Environmental Quality (CEQ) Regulations for Implementing the National Environmental Policy Acts, as amended.
The CEQ Federal Register Report file consists of computer-generated data summarizing the official filing of EISs received one week to be published in the Federal Register the following week, copies of abstract sheets used for data entry, the Notice of Availability published in the Federal Register under 1506.10 of the CEQ Regulations and associated materials such as time extensions, withdrawals, and corrections.
Disposition Instructions:
Item a(1)(a): EIS file - Nonelectronic
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Permanent
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Close inactive records at end of review.
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Transfer to the National Archives in 5 year blocks 10 years after file closure.
Item a(1)(b): EIS file - Electronic
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Permanent
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Close inactive records at end of review.
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Transfer to the National Archives 5 years after file closure, with any related documentation and external finding aids, as specified in 36 CFR 1235.44-1235.50 or standards applicable at the time.
Item a(1)(c): Electronic copy of records transferred to the National Archives
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Disposable
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Close file upon transfer to the National Archives.
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Delete after electronic record copy is successfully transferred to the National Archives.
Item a(2): CEQ Federal Register Report file
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Disposable
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Close inactive records upon completion of the notice of public availability.
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Destroy weekly folders 2 years after file closure.
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Destroy Federal Register notices and typesetting requests 10 years after file closure.
Guidance:
The Headquarters Office of Federal Activities is responsible for the maintenance and disposition of the records under 1506.9 and 1506.10 of the CEQ regulations.
309 review and comment files are scheduled as EPA 135. See EPA 057 for the Environmental Review Tracking System (ERP/ERTS). NEPA preparation files are scheduled as EPA 134.
Reasons for Disposition:
The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention has not changed.
The following changes were made in the 01/31/2008 version:
- Divided item a(1) into three subitems, a(1)(a)-(c).
- Revised the titles of disposition items a(1)(a)-(c).
- Revised the disposition instruction for item a(1)(c).
Item b for electronic copies created with word processing and electronic mail applications was deleted 08/16/2006 pursuant to NARA Bulletin 2006-04.
Custodians:
Office of Enforcement and Compliance Assurance, Office of Federal Activities, NEPA Compliance Division
- Contact: Pearl Young
- Telephone: 202-564-7146
Related Schedules:
EPA 057, EPA 134, EPA 135
Previous NARA Disposal Authority:
N1-412-99-2/1
Entry: 05/05/1998
EPA Approval: 05/24/2007
NARA Approval: 04/04/2008