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EPA Records Schedule 134

Status: (to be superseded) Final, 01/31/2011

Title: National Environmental Policy Act (NEPA) Preparation Files

Program: All Programs

Applicability: Agency-wide

Function: 108-025-08 - Compliance and Enforcement

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.

Description:

Contains information related to the in-house preparation of environmental impact statements by EPA staff and consultants.

Disposition Instructions:

Item a(1)(a): Environmental impact statements (EISs) - Nonelectronic

Includes drafts, final, and any official supplemental EISs, record of decision, official reference material such as notices of intent and availability in the Federal Register, comments on EIS documents made by interested parties, special studies or supplemental material related to the EIS.

Item a(1)(b): Environmental impact statements (EISs) - Electronic

Includes drafts, final, and any official supplemental EISs, record of decision, official reference material such as notices of intent and availability in the Federal Register, comments on EIS documents made by interested parties, special studies or supplemental material related to the EIS.

Item a(1)(c): Environmental impact statements (EISs) - Electronic copy of records transferred to the National Archives

Includes drafts, final, and any official supplemental EISs, record of decision, official reference material such as notices of intent and availability in the Federal Register, comments on EIS documents made by interested parties, special studies or supplemental material related to the EIS.

Item a(2)(a): Environmental assessments (EAs) - Nonelectronic

Includes EA, Federal Register notices, findings of no significant impact (FONSI), any comments made by interested parties, special studies or supplemental material related to the EA.

Item a(2)(b): Environmental assessments (EAs) - Electronic

Includes EA, Federal Register notices, findings of no significant impact (FONSI), any comments made by interested parties, special studies or supplemental material related to the EA.

Item a(2)(c): Environmental assessments (EAs) - Electronic copy of records transferred to the National Archives.

Includes EA, Federal Register notices, findings of no significant impact (FONSI), any comments made by interested parties, special studies or supplemental material related to the EA.

Item a(3)(a): Categorical exclusions (CEs) - Nonelectronic

Includes CE, any documents related to the distribution of the CE, special studies or supplemental material related to the CE.

Item a(3)(b): Categorical exclusions (CEs) - Electronic

Includes CE, any documents related to the distribution of the CE, special studies or supplemental material related to the CE.

Item a(3)(c): Categorical exclusions (CEs) - Electronic copy of records transferred to the National Archives

Includes CE, any documents related to the distribution of the CE, special studies or supplemental material related to the CE.

Guidance:

The office responsible for preparing the EIS, EA, or CE is responsible for maintaining the official record. All other copies may be destroyed when no longer needed.

309 review and comment files are scheduled as EPA 135. See EPA 057 for the Environmental Review Tracking System (ERP/ERTS). EIS files maintained by the headquarters Office of Federal Activities are covered in EPA 133.

Reasons for Disposition:

Disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention is unchanged.

The following changes were made in the 02/29/2008 version:

Item b for electronic version of records created with word processing and electronic mail applications was deleted 08/16/2006 pursuant to NARA Bulletin 2006-04.

Custodians:

Multiple units

Related Schedules:

EPA 057, EPA 133, EPA 135

Previous NARA Disposal Authority:

NC1-412-76-1/I/11, NC1-412-85-19/9, N1-412-99-2/2

Entry: 08/20/1991

EPA Approval: 09/18/2006

NARA Approval: 01/26/2007

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