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EPA Records Schedule 134
Status: Final, 01/31/2011
Title: National Environmental Policy Act (NEPA) Preparation Files
Program: All Programs
Applicability: Agency-wide
Function: 108-025-08 - Compliance and Enforcement
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- N1-412-07-2/4
Description:
Contains information related to the in-house preparation of environmental impact statements by EPA staff and consultants.
Disposition Instructions:
Item a(1)(a): Environmental impact statements (EISs) - Nonelectronic
Includes drafts, final, and any official supplemental EISs, record of decision, official reference material such as notices of intent and availability in the Federal Register, comments on EIS documents made by interested parties, special studies or supplemental material related to the EIS.
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Permanent
-
Close inactive records upon preparation of record of decision or if project is withdrawn, upon official notification from the preparing office.
-
Transfer to the National Archives 14 years after file closure.
Item a(1)(b): Environmental impact statements (EISs) - Electronic
Includes drafts, final, and any official supplemental EISs, record of decision, official reference material such as notices of intent and availability in the Federal Register, comments on EIS documents made by interested parties, special studies or supplemental material related to the EIS.
-
Permanent
-
Close inactive records upon preparation of record of decision or if project is withdrawn, upon official notification from the preparing office.
-
Transfer to the National Archives 5 years after file closure, with any related documentation and external finding aids, as specified in 36 CFR 1235.44-1235.50 or standards applicable at the time.
Item a(1)(c): Environmental impact statements (EISs) - Electronic copy of records transferred to the National Archives
Includes drafts, final, and any official supplemental EISs, record of decision, official reference material such as notices of intent and availability in the Federal Register, comments on EIS documents made by interested parties, special studies or supplemental material related to the EIS.
-
Disposable
-
Close file upon transfer to the National Archives.
-
Delete after electronic record copy is successfully transferred to the National Archives.
Item a(2)(a): Environmental assessments (EAs) - Nonelectronic
Includes EA, Federal Register notices, findings of no significant impact (FONSI), any comments made by interested parties, special studies or supplemental material related to the EA.
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Permanent
-
Close inactive records upon completion of EA.
-
Transfer to the National Archives 14 years after file closure.
Item a(2)(b): Environmental assessments (EAs) - Electronic
Includes EA, Federal Register notices, findings of no significant impact (FONSI), any comments made by interested parties, special studies or supplemental material related to the EA.
-
Permanent
-
Close inactive records upon completion of EA.
-
Transfer electronic records to the National Archives 5 years after file closure, with any related documentation and external finding aids, as specified in 36 CFR 1235.44-1235.50 or standards applicable at the time.
Item a(2)(c): Environmental assessments (EAs) - Electronic copy of records transferred to the National Archives.
Includes EA, Federal Register notices, findings of no significant impact (FONSI), any comments made by interested parties, special studies or supplemental material related to the EA.
-
Disposable
-
Close file upon transfer to the National Archives.
-
Delete after electronic record copy is successfully transferred to the National Archives.
Item a(3)(a): Categorical exclusions (CEs) - Nonelectronic
Includes CE, any documents related to the distribution of the CE, special studies or supplemental material related to the CE.
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Permanent
-
Close inactive records upon completion of CE.
-
Transfer to the National Archives 14 years after file closure.
Item a(3)(b): Categorical exclusions (CEs) - Electronic
Includes CE, any documents related to the distribution of the CE, special studies or supplemental material related to the CE.
-
Permanent
-
Close inactive records upon completion of CE.
-
Transfer electronic records to the National Archives 5 years after file closure, with any related documentation and external finding aids, as specified in 36 CFR 1235.44-1235.50 or standards applicable at the time.
Item a(3)(c): Categorical exclusions (CEs) - Electronic copy of records transferred to the National Archives
Includes CE, any documents related to the distribution of the CE, special studies or supplemental material related to the CE.
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Disposable
-
Close file upon transfer to the National Archives.
-
Delete after electronic record copy is successfully transferred to the National Archives.
Guidance:
The office responsible for preparing the EIS, EA, or CE is responsible for maintaining the official record. All other copies may be destroyed when no longer needed.
309 review and comment files are scheduled as EPA 135. See EPA 057 for the Environmental Review Tracking System (ERP/ERTS). EIS files maintained by the headquarters Office of Federal Activities are covered in EPA 133.
Reasons for Disposition:
Disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention is unchanged.
The following changes were made in the 02/29/2008 version:
- Divided items a(1)-(3) into three subitems, a(1)(a)-(c), a(2)(a)-(c) and a(3)(a)-(c).
- Revised the titles of disposition items a(1)(a)-(c), a(2)(a)-(c) and a(3)(a)-(c).
- Revised the disposition instructions for items a(1)(c), a(2)(c) and a(3)(c).
Item b for electronic version of records created with word processing and electronic mail applications was deleted 08/16/2006 pursuant to NARA Bulletin 2006-04.
Custodians:
Multiple units
Related Schedules:
EPA 057, EPA 133, EPA 135
Previous NARA Disposal Authority:
NC1-412-76-1/I/11, NC1-412-85-19/9, N1-412-99-2/2
Entry: 08/20/1991
EPA Approval: 09/18/2006
NARA Approval: 01/26/2007