![[logo] US EPA](http://www.epa.gov/epafiles/images/logo_epaseal.gif){kind=logo}
EPA Records Schedule 155
Status: Final, 01/31/2011
Title: Reports to Congress or the President
Program: All Programs
Applicability: Agency-wide
Function: 303-100 - Congressional Liaison Operations
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- N1-412-07-2/7
Description:
Consists of reports prepared by EPA and made to Congress or the President in accordance with the mandates of all environmental legislation. Report presents the objectives and accomplishments of the program, a summary of outstanding environmental problems in order of priority, recommendations for proposed legislation which is necessary in solving these problems, and plans for program activities during the next fiscal year.
Disposition Instructions:
Item a(1): Final report - Nonelectronic
-
Permanent
-
Close inactive records upon transmission to Congress or the President.
-
Transfer to the National Archives in 5 year blocks 20 years after file closure.
Item a(2): Final report - Electronic
-
Permanent
-
Close inactive records upon transmission to Congress or the President.
-
Transfer to the National Archives 5 years after file closure, with any related documentation and external finding aids, as specified in 36 CFR 1235.44-1235.50 or standards applicable at the time.
Item a(3): Final report - Electronic copy of records transferred to the National Archives
-
Disposable
-
Close file upon transfer to the National Archives.
-
Delete after electronic record copy is successfully transferred to the National Archives.
Item b: Work files
-
Disposable
-
Close inactive records upon transmission to Congress or the President.
-
Destroy 6 years after file closure.
Guidance:
The office responsible for submitting the report is responsible for maintaining the record copy and transferring the permanent record to the National Archives.
Work files pertaining to the organization, design, construction, evaluation, and revision of the report generated by participating program offices are to be maintained by the program offices involved. These work files will vary according to the participation of the program and may include requests to form work groups, work plans, minutes of work group meetings, initial and corrected drafts of reports or parts of reports, distribution lists, and comments on drafts.
The annual report to the Congressional Joint Committee on Printing is covered by NARA's General Records Schedule 13, item 5.
Previous schedule items combined into this schedule were for the following programs: Water, Solid Waste, Emergency and Remedial Response, Facilities and Support Services, and Planning and Evaluation and Program Reporting. Specific item numbers are cited below.
Reasons for Disposition:
The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention is unchanged.
The following changes were made in the 02/29/2008 version:
- Divided item a into three subitems, a(1)-(3).
- Revised the titles of disposition items a(1)-(3).
- Revised the disposition instruction for item a(3).
Item c for electronic copies created with word processing and electronic mail applications was deleted 08/16/2006 pursuant to NARA Bulletin 2006-04.
Custodians:
Multiple units
Related Schedules:
Previous NARA Disposal Authority:
NC-412-75-2/V/4, NC-412-76-4/3 and 4, NC1-412-82-8/25, NC1-412-85-6/41, NC1-412-85-7/21, NC1-412-85-10/22, NC1-412-85-26/VIII/4, N1-412-87-4/8 and 9, N1-412-94-2/26, GRS 13/5
Entry: 03/30/1992
EPA Approval: 09/18/2006
NARA Approval: 01/26/2007