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EPA Records Schedule 158
Status: Final, 06/30/2009
Title: Fuel Reporting System (DCFuels)
Program: Air
Applicability: Headquarters
Function: 108-025-01-01-02 - Manage Mobile Air Pollution Sources
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- N1-412-09-4
Description:
The Fuel Reporting System (DCFuels) includes compliance data related to gasoline, diesel fuel and a variety of fuels and fuel additives. The data are collected from refiners, importers, independent laboratories, and fuel and fuel additive manufacturers. DCFuels includes two types of data: (1) Fuel and Fuel Additive Registration (DCFFARS) for registration of companies and products; and (2) Reformulated Gasoline and Anti-Dumping Database (RFG/AD) for compliance reporting.
DCFFARS data supports the registration of fuels and fuel additive products prior to their introduction into commerce and provides information which protects the public from motor fuel/additives which may produce environmental harm.
RFG/AD collects data for a variety of activities including averaging, banking and trading programs, quarterly and annual compliance demonstration, and product quality parameters from a variety of submitters. Reporting programs under RFG/AD include: Reformulated Gasoline and Anti-Dumping, Tier 2 Gasoline Sulfur, Ultra Low Sulfur Diesel, MSAT Gasoline Toxics, RFS, and MSAT-2 Gasoline Benzene. The compliance information provides a picture of fuel production and characteristics useful in developing air pollution control strategies and is used to pursue alleged civil and criminal violations.
Submissions are currently in paper and electronic; electronic submissions are done through EPA's Central Data Exchange (CDX) which is scheduled separately (EPA 097).
Disposition Instructions:
Item a: Electronic software program
The Office of Air and Radiation, Transportation and Regional Program Division is responsible for the disposition of this item.
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Disposable
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Destroy when no longer needed to ensure access to, and use of, the electronic records throughout the authorized retention period.
Item b: Input
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Varies
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Follow instructions for EPA 171.
Item c: Electronic data - registration
The Office of Air and Radiation, Transportation and Regional Program Division is responsible for the disposition of this item.
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Disposable
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Delete when no longer needed to ensure compliance.
Item d: Electronic data - compliance reporting
The Office of Air and Radiation, Transportation and Regional Program Division is responsible for the disposition of this item.
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Disposable
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Delete 10 years after submission year.
Item e: Output and reports
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Varies
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File with the related records and follow instructions for the related records.
Item f: System documentation
The Office of Air and Radiation, Transportation and Regional Program Division is responsible for the disposition of this item.
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Disposable
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Follow the instructions for EPA 304, item a(1).
Guidance:
See EPA 097 for CDX.
Reasons for Disposition:
The following change was made in the 01/31/2009 version:
- Revised minor wording and added cross reference in description.
The following change was made in the 07/31/2008 version:
- Revised description.
The following changes were made in the 05/31/2008 version:
- Added applicability to disposition items a, c and e.
- Revised disposition instructions for items b, c and e.
- Revised title of disposition item e.
DCFuels supports EPA's efforts to register fuel and fuel additives and ensure compliance with regulations. The retention meets program needs.
Custodians:
Office of Air and Radiation, Transportation and Regional Program Division
- Contact: John Weihrauch
- Telephone: 202-343-9477
Related Schedules:
EPA 097, EPA 170, EPA 171, EPA 304
Previous NARA Disposal Authority:
None
Entry: 10/25/2007
EPA Approval: 01/29/2009
NARA Approval: 06/15/2009