EPA Records Schedule 161
Status: Final, 07/31/2008
Title: System Backups and Tape Library Records
Program: Information Technology
Function: 404-142-01 - Data Administration and Integration
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- General Records Schedule 24/4
Includes backup media maintained for potential system restoration in the event of a system failure or other unintentional loss of data. Also includes tape library records including automated files and manual records used to control the location, maintenance, and disposition of magnetic media in a tape library including list of holdings and control logs.
Excludes: Security backups scheduled as EPA 177.
Item a(1): Backup media - incremental
Delete when superseded by a full backup, or when no longer needed for system restoration, whichever is later.
Item a(2): Backup media - full backup
Delete when second subsequent backup is verified as successful or when no longer needed for system restoration, whichever is later.
Item b: Tape library records
Includes list of holdings and control logs for backup media in any format.
Delete when superseded or obsolete.
This item applies only to electronic backup copies of software and data stored on storage media in a computer system used to recreate a system or its data in case of unintentional loss. Electronic backup copies that are identical in format to existing master copies and databases are scheduled as EPA 177 - Security Backups of Files. Security backups must be made for records that are scheduled as permanent and are to be transferred to the National Archives. Until the information is taken off line for transfer, the system backup may serve as the security backup.
Electronic copies consisting of data copied from master copies and databases and written with varying technical specifications are scheduled as EPA 176 - Technical Reformat Files.
Reasons for Disposition:
Conforms to NARA's General Records Schedule 24, item 4.
The following change was made in the 07/31/2008 version:
- Added information about type of records covered to disposition item b.
The following changes were made to the disposition instructions in the 09/25/2006 version to conform to GRS 24/4:
- Item a - System backups for the National Technology Services Division was deleted and replaced by item a(1) - Backup media - incremental and item a(2) - Backup media - full backup.
- Item b - System backups for LANs and mail servers was deleted and replaced by item b - Tape library records.
EPA 176, EPA 177
Previous NARA Disposal Authority:
EPA Approval: Not applicable
NARA Approval: 04/01/2003