EPA Records Schedule 166
Status: Final, 02/13/2007
Title: Suspense Files
Program: All Programs
Function: 401 - Administrative Management
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- General Records Schedule 23/6
Documents arranged in chronological order as a reminder that an action is required on a given date or that a reply to action is expected and, if not received, should be traced on a given date. Also called follow-up or tickler files.
Item a: A note or other reminder to take action
Destroy after action is taken.
Item b: The file copy or an extra copy of an outgoing communication, filed by the date on which a reply is expected
Withdraw documents when reply is received. If suspense copy is an extra copy, destroy immediately. If suspense copy is the file copy, incorporate it into the official files.
Reasons for Disposition:
Conforms to NARA's General Records Schedule 23, item 6.
Item c for electronic mail and word processing system copies was deleted 08/16/2006 pursuant to NARA Bulletin 2006-04.
Previous NARA Disposal Authority:
EPA Approval: Not applicable
NARA Approval: 12/00/1998