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EPA Records Schedule 181

Status: (to be superseded) Final, 12/31/2009

Title: Advisory Groups Established under the Federal Advisory Committee Act (FACA)

Program: All Programs

Applicability: Agency-wide

Function: 316-259 - Peer Review and Scientific Advisory Functions

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.

Description:

Includes records created by advisory commissions, committees, councils, boards, and other groups established under the Federal Advisory Committee Act (FACA). Also includes any conference, panel, task force, or other similar group, or any subcommittee or other subgroup which is (1) established by statute or reorganization plan or (2) established or utilized by the President, or (3) established or utilized by one or more agencies or officers of the federal government.

Note: Prior to the Commission's termination, NARA, in consultation with Commission staff, will review records covered by this item and may identify files that warrant permanent retention. Such records will be transferred to the National Archives on termination of the Commission.

Excludes: Other interagency committees scheduled as EPA 186.

Disposition Instructions:

Item a: Commission's establishment, membership, policy, organization, deliberations, findings, and recommendations

Item b: Day-to-day Commission activities, not containing unique information of historical value

Item c(1): Web site records - Electronic version of Web site(s)

Item c(2): Web site records - Design, management, and technical operation records

Item c(3): Web site records - Electronic version of content records duplicated in textual series of commission records

Guidance:

Note for item b - Prior to destruction, NARA, in consultation with Commission staff, will review records covered by this item and may identify files that warrant permanent retention. Such records will be transferred to the National Archives at the time that related permanent records are transferred.

Note for item c(1) - Web site records: Prior to the destruction, NARA, in consultation with Commission staff, will review records covered by this item and may identify portions (including a Web snapshot) that warrant permanent retention. Such records will be transferred to the National Archives at the time that related permanent records are transferred, along with any records covered by item c(2) that NARA requires to maintain and access permanent Web content records.

Records for committees established under FACA maintained by the Committee Management Officer in the Office of the Administrator, Office of Cooperative Environmental Management are covered by EPA 180. Copies of committee records not maintained by the sponsor or secretariat are scheduled as EPA 186.

Other committee records are scheduled as: EPA 187 for internal agency committees; EPA 188 for the Quality and Information Council; EPA 518 for rulemaking committees; EPA 525 for congressional committees (maintained by the Office of Congressional and Intergovernmental Relations); and EPA 737 for CIO committees.

Administrative records generated by an advisory committee -- records relating to budget, personnel, supply or similar housekeeping or facilitation functions -- may be disposed of in accordance with the General Records Schedules since they do not pertain to the subject matter advice that the advisory committee is providing to the Government. Administrative records authorized for disposal by the GRS and having retention periods outlasting the life of the commission (such as payroll, personnel and fiscal records) should be transferred to the agency providing administrative support.

Examples of the types of documents that may be maintained under item a (files documenting the Commissions establishment, etc.) include:

Examples of the types of documents that may be maintained under item b (files relating to day-to-day activities, etc.) include:

The requirement to transfer these records to the National Archives is in addition to the requirement to transfer copies of selected documents to the Library of Congress.

Reasons for Disposition:

The following changes were made in the 03/31/2008 version:

The schedule approved as N1-412-94-2/27 has been revised to conform to NARA's General Records Schedule 26, item 2.

Item d for electronic mail and word processing system copies was deleted 08/16/2006 pursuant to NARA Bulletin 2006-04.

Custodians:

Multiple units

Related Schedules:

EPA 180, EPA 186, EPA 187, EPA 188, EPA 518, EPA 525, EPA 737

Previous NARA Disposal Authority:

NC-412-76-7/6, NC1-412-78-2/9, NC1-412-78-5/1, NC1-412-85-4/12, NC1-412-85-6/35 and 36, NC1-412-85-11/13, NC1-412-85-24/50, N1-412-94-2/27 and 28

Entry: 09/30/1991

EPA Approval: Not applicable

NARA Approval: 09/00/2004

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