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EPA Records Schedule 185

Status: (to be superseded) Final, 03/30/2007

Title: Collections of Quality Assurance Project Plans (QAPPs)

Program: All Programs

Applicability: Agency-wide

Function: 304-104-06 - Quality Management

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.


Quality Assurance Project Plans (QAPPs) describe procedures used to plan, implement, and assess environmental measurement activities to ensure that measurements of the appropriate type and quality are made to support decisions.

Also includes Quality Management Plans (QMPs) that document the quality system of the organization conducting environmental data collection activities, including but not limited to, internal EPA regional/division QMP, EPA contractor QMP, state agencies and tribal government agency-level or program-level QMPs for those programs with project-specific QAPP approval authority. Documents include plans, supporting review documentation, and amendments.

Excludes: QAPPs related to scientific research projects conducted in EPA Research and Development Laboratories scheduled as EPA 501 and EPA 503.

Disposition Instructions:

Item a: Approved or accepted QAPPs

Item b: Approved or accepted QMPs

Item c: QAPPs and QMPs that are not approved or accepted


Copies incorporated into other files (e.g., enforcement, permits, grants, etc.), are to be retained according to the disposition instructions for the records they support.

Superfund site-specific QAPPs are covered in EPA 013 for removal site files and EPA 014 for remedial site files.

QAPPs related to scientific research projects conducted by EPA Research and Development Laboratories are covered in EPA 501 for scientific research projects related to rulemaking and EPA 503 for scientific research projects related to basic, exploratory research.

Unacceptable draft versions of approved plans may be destroyed when no longer needed.

Disposition for certificates for follow-on years certifying approved plans that are still in effect are covered by item a.

Specific legal citations include, but are not limited to:

Reasons for Disposition:

The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention is unchanged.

Item d for electronic copies created with word processing and electronic mail applications was deleted 08/16/2006 pursuant to NARA Bulletin 2006-04.


Multiple units

Related Schedules:

EPA 013, EPA 014, EPA 501, EPA 503

Previous NARA Disposal Authority:


Entry: 05/23/1995

EPA Approval: 09/18/2006

NARA Approval: 01/26/2007

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