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EPA Records Schedule 187

Status: (to be superseded) Final, 12/31/2009

Title: Intra-Agency and Internal Committees

Program: All Programs

Applicability: Agency-wide

Function: 401 - Administrative Management

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.

Description:

Includes records of meetings of committees and non-rulemaking work groups and task forces held within EPA related to EPA's mission. Consists of meeting agendas, official copies of minutes or transcripts of meetings, copies of official committee reports, and background papers.

Also includes committees established for facilitative or operational purposes unrelated to EPA's mission, composed wholly of full-time officers or employees of the federal government, and not subject to the Federal Advisory Committee Act (FACA), e.g., committees tasked with organizing events, selecting of interior furnishings, overseeing volunteer activities or employee recreational activities.

Disposition Instructions:

Item a: Committees related to EPA's environmental missions

Item b: Committees unrelated to EPA's environmental missions

Guidance:

Disposition is to be applied by committee chair who designates the official copy of committee records and custodian.

Copies incorporated into other files are to be retained according to the disposition instructions for the records they support. All other copies may be destroyed when no longer needed.

EPA's Quality and Information Council is scheduled as EPA 188. Other committee records are scheduled as: EPA 180 for FACA committee management records; EPA 181 for advisory groups established under FACA; EPA 186 for copies of committee records not maintained by the sponsor or secretariat; EPA 518 for rulemaking committees; EPA 525 for congressional committees (maintained by the Office of Congressional and Intergovernmental Relations); and EPA 737 for CIO Committee Records

Reasons for Disposition:

The disposition instructions for item a have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention is unchanged. Item b conforms to the General Records Schedule 26, item 1a.

Item c for electronic version created with word processing and electronic mail applications was deleted 08/16/2006 pursuant to NARA Bulletin 2006-04.

Custodians:

Multiple units

Related Schedules:

EPA 180, EPA 181, EPA 186, EPA 188, EPA 518, EPA 525, EPA 737

Previous NARA Disposal Authority:

NC1-412-78-5/1, N1-412-99-12

Entry: 08/12/1992

EPA Approval: 09/18/2006

NARA Approval: 01/26/2007

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