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EPA Records Schedule 199

Status: (to be superseded) Final, 04/30/2012

Title: Information Collection Requests and Reports

Program: Environmental Information

Applicability: Headquarters

Function: 404-142-02 - Data Collection

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.

Description:

Includes records relating to the Information and Collection Requests submissions and the Information Collection Budget Reports submitted to the Office of Management and Budget (OMB).

Disposition Instructions:

Item a: Information collection budget reports submitted to OMB and Congress

Includes annual budget reports and responses to OMB's request for information, narrative report and the verification of OMB data.

Item b: Information collection requests submitted to OMB for approval

Includes OMB Form 83-I, correspondence, memoranda, statistics, comments, and other records relating to the justification of the information collection and its approval by the Agency and OMB.

Guidance:

Disposition is to be implemented by the Collection Strategies Division in the Office of Environmental Information. Programs preparing the request should include their copies as part of their program management files, EPA 006, and apply the disposition appropriate to those files (generally 5 years). The Reports Clearance File is scheduled as EPA 198. The Paperwork Reduction Act Management System (PRAMS) is covered by EPA 090.

Reasons for Disposition:

The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention has not changed.

Item c for electronic copies created with word processing and electronic mail applications was deleted 08/16/2006 pursuant to NARA Bulletin 2006-04.

Custodians:

Office of Environmental Information, Collection Strategies Division

Related Schedules:

EPA 006, EPA 090, EPA 198

Previous NARA Disposal Authority:

N1-412-87-4/25a, N1-412-96-2, N1-412-03-4

Entry: 09/21/1992

EPA Approval: 11/17/2006

NARA Approval: 12/15/2008

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