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EPA Records Schedule 200

Status: (to be superseded) Final, 04/30/2012

Title: Training Material

Program: All Programs

Applicability: Agency-wide

Function: 305-109-02-04 - Provide Public Information, Education and Outreach

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.

Description:

Contains records used by Agency personnel in planning, preparing, writing, arranging, and conducting training programs for EPA and non-EPA employees, including state and other federal agency personnel. Records consist of working files generated during training development phase, training workgroup meeting notes, correspondence, training participation surveys and rosters, instructional materials, manuals, and other training aids.

Excludes: Records for training administered by the Personnel program scheduled as EPA 571.

Disposition Instructions:

Item a: Routine training materials

Includes training course plans and materials used for personnel and management training unrelated to the environmental missions of the Agency.

Item b: (Reserved)

Item c(1): Mission-related training materials - Nonelectronic

Includes training course plans and materials used for training in functions or activities related to the environmental goals of the Agency and its programs.

Item c(2): Mission-related training materials - Electronic

Includes training course plans and materials used for training in functions or activities related to the environmental goals of the Agency and its programs.

Item c(3): Mission-related training materials - Electronic copy of records transferred to the National Archives

Includes training course plans and materials used for training in functions or activities related to the environmental goals of the Agency and its programs.

Item d: (Reserved)

Guidance:

This item consists of records generated by all programs in developing and conducting Agency-sponsored training classes. The record copy is to be maintained by the program office given the responsibility of course development. All other copies, including attendee copies, can be destroyed when no longer needed or superseded.

Files for training administered by the Personnel program are scheduled as EPA 571. Copies of employee training records maintained at the supervisory level are covered in EPA 122 for supervisors' personnel files.

Records containing sensitive information must be shredded or otherwise definitively destroyed to protect confidentiality.

Reasons for Disposition:

Schedule previously approved as N1-412-94-2/30. The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system.

The following changes were made in the 02/29/2008 version:

The following items were deleted 08/24/2006:

Item e for electronic copies created with word processing and electronic mail applications was deleted 08/09/2006 pursuant to NARA Bulletin 2006-04.

Custodians:

Multiple units

Related Schedules:

GRS 25/8

EPA 122, EPA 571

Previous NARA Disposal Authority:

NC1-412-76-1/III/28, NC-412-76-3/8, NC1-412-77-1/4, NC1-412-85-6/10, NC1-412-85-8/11, NC1-412-85-15/6, NC1-412-85-17/21, NC1-412-85-18/21, NC1-412-85-26/III/21, N1-412-94-2/30

Entry: 04/02/1992

EPA Approval: 01/20/2006

NARA Approval: 08/10/2006

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