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EPA Records Schedule 203

Status: (to be superseded) Final, 03/30/2007

Title: State and Other Entity Relations and Oversight Files

Program: All Programs

Applicability: Agency-wide

Function: 301-093 - Program Monitoring

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.


Contains records used to oversee programs operated in lieu of a federal program by states and other entities. Includes reports, inspections, inventories, correspondence, program reviews, and corrective actions.

Disposition Instructions:

Item a: Record copy


The headquarters or regional office responsible for oversight is responsible for retaining the record copy. All other copies can be destroyed when superseded or no longer needed.

RCRA solid waste management plans are covered by EPA 201; state authorizations and approvals by EPA 204; RCRA corrective actions by EPA 206; and state implementation plans by EPA 217.

Records related to monitoring state and local air pollution programs are permanent records and are scheduled as EPA 237.

For grants and other program assistance agreements, see EPA 003 for programs other than Superfund site-specific and EPA 001 for Superfund site-specific.

See EPA 686 for development and enforcement of air and water standards by states maintained by the headquarters Office of Enforcement and Compliance Assurance and EPA 676 for development of enforcement and environmental standards by states maintained by the Office of General Counsel.

Previous schedule items combined into this schedule were for the following programs: Solid Waste, Emergency and Remedial Response, Water, Air and Hazardous Waste, Enforcement, and Environmental Services. Specific item numbers are cited below.

Specific legal citations include, but are not limited to:

Reasons for Disposition:

The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention is unchanged.

Item b for electronic copies created with word processing and electronic applications was deleted 08/17/2006 pursuant to NARA Bulletin 2006-04.


Multiple units

Related Schedules:

EPA 001, EPA 003, EPA 201, EPA 204, EPA 206, EPA 217, EPA 237, EPA 676, EPA 686

Previous NARA Disposal Authority:

NC1-412-85-7/5, NC1-412-85-10/9 and 11, NC1-412-85-17/14 and 19, NC1-412-85-20/9 and 15, N1-412-94-2/32

Entry: 02/20/1992

EPA Approval: 09/18/2006

NARA Approval: 01/26/2007

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