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EPA Records Schedule 204

Status: (to be superseded) Final, 01/31/2011

Title: State and Other Entity Program Authorization and Approval Files

Program: All Programs

Applicability: Agency-wide

Function: 304-104-03 - Delegation and Partnerships

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.


Contains records that document the process for authorizing operation of a program by states and other entities in lieu of a federal program. Types of records include the application with background and supporting documentation, correspondence, copies of statutes and regulations, interim authorizations, and documentation of public participation activities. Also includes documents relating to EPA's review, evaluation, and determination of the program, development of enforcement and environmental standards, as well as authorization withdrawals as it applies to the initial program authorization and subsequent revisions.

Disposition Instructions:

Item a(1): Record copy - Nonelectronic

Item a(2): Record copy - Electronic

Item a(3): Electronic copy of records transferred to the National Archives


Also known as primacy files in the water program.

The record copy of these files is held by the Agency headquarters or regional office responsible for issuing the authorization to the state or other entity. This responsibility varies by statute and the level of authorization, but primarily, authorization is the responsibility of the regional office.

Draft applications may be destroyed after approval of final application. RCRA interim authorizations may be retired when the state or other entity receives final authorization.

On-site reference sets of these documents may be maintained by offices other than the office of responsibility to support on-going program activities. All other informational and review copies can be destroyed when superseded or no longer needed.

State implementation plans for the air program are covered in EPA 217. RCRA solid waste management plans are covered in EPA 201. Other records related to oversight of state programs are scheduled as EPA 203.

See EPA 686 for development and enforcement of air and water standards by states maintained by the Headquarters Office of Enforcement and Compliance Assurance and EPA 676 for development of enforcement and environmental standards by ttates maintained by the Office of General Counsel.

Specific legal citations include, but are not limited to:

Reasons for Disposition:

Disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention is unchanged.

The following changes were made in the 02/29/2008 version:

The following items were deleted 08/17/2006:


Multiple units

Related Schedules:

EPA 201, EPA 203, EPA 217, EPA 676, EPA 686

Previous NARA Disposal Authority:

NC1-412-82-7/23, NC1-412-82-8/20, NC1-412-83-4/33, NC1-412-84-1/8, NC1-412-85-7/16, NC1-412-85-10/9, NC1-412-85-18/19 and 29, N1-412-94-2/33

Entry: 02/24/1992

EPA Approval: 09/18/2006

NARA Approval: 01/26/2007

Explanation of Schedule Fields | Search the Schedules | Browse the Schedules
Guidance on Retiring Records

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