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EPA Records Schedule 210

Status: (to be superseded) Final, 06/30/2007

Title: Administrative Records - Permits

Program: All Programs, with exceptions

Applicability: Regions

Function: 204-079 - Permits and Licensing

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.


The administrative record is required for issuance of draft and final permits for Prevention of Significant Deterioration (PSD), Resource Conservation and Recovery Act (RCRA), National Pollutant Discharge Elimination System (NPDES), and Underground Injection Control (UIC), when EPA is the permitting authority. The record includes the permit application, draft permit or notice of intent to deny, statement of basis and documentation, the environmental impact statement (NPDES only), comments received during the public comment period, public hearing transcripts and related documentation, and the final permit.

Disposition Instructions:

Item a: RCRA land disposal

Item b: UIC and UIC exemptions

Item c: NPDES minor permits

Item d: All other permits

Includes NPDES except minors, pretreatment, ocean dumping, section 404 dredging and fill, PSD, and TSCA PCB disposal.


This schedule applies to all programs except Superfund site-specific administrative records covered by EPA 019.

If records are duplicates of records maintained in the permitting files (EPA 205 and EPA 478), follow the disposition instructions in this schedule. However, if the administrative records are the record copy of the permit documents, follow disposition instructions for the appropriate permit schedule; i.e., EPA 205 for permits (all programs except RCRA), or EPA 478 for RCRA.

Administrative records pursuant to the Administrative Procedure Act are scheduled as EPA 294.

Drafts and working papers may be destroyed after issuance of the final permit.

Compliance files and enforcement actions are scheduled as EPA 211 and EPA 207, respectively. See EPA 206 for RCRA corrective actions.

Reasons for Disposition:

The disposition instructions have been rewritten in media neutral language to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention is unchanged.

Item e for electronic copies created with word processing and electronic mail applications was deleted 08/17/2006 pursuant to NARA Bulletin 2006-04.


Multiple units

Related Schedules:

EPA 019, EPA 205, EPA 206, EPA 207, EPA 211, EPA 294, EPA 478

Previous NARA Disposal Authority:


Entry: 02/24/1992

EPA Approval: 12/20/2006

NARA Approval: 05/11/2007

Explanation of Schedule Fields | Search the Schedules | Browse the Schedules
Guidance on Retiring Records

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