EPA Records Schedule 214
Status: (to be superseded) Final, 06/30/2009
Title: Drinking Water Management and Direct Implementation Files
Function: 108-025-03 - Ensure Safe Drinking Water
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
Contains records relating to public water supply systems, source water assessment and protection, wellhead protection, and the direct implementation of the primary and secondary drinking water regulations. Includes, but is not limited to, supplier reports to the states, public notices and educational materials, public water system inventories, correspondence, and reports.
Item a: Record copy
Close inactive records at end of year.
Destroy 10 years after file closure.
Also known as public water supply (PWS) records.
If state is authorized and maintains records for retention periods identified above, the program office may decide to review the records in the state offices rather than maintain copies in regional offices, and destroy the copies it receives.
Records documenting the approval process for state programs (primacy) are covered in EPA 204. Other state oversight activities are scheduled as EPA 203. Enforcement actions and compliance files are scheduled as EPA 207 and 211, respectively. The SDWIS/Operational Data System (SDWIS/ODES) is scheduled as EPA 413.
Specific legal citations include, but are not limited to:
- Safe Drinking Water Act, as amended, Section 1401
- 40 CFR Part 141
Reasons for Disposition:
The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention has not changed. The previous regional applicability has been expanded to Agency-wide.
Item b for electronic copies created with word processing and electronic mail applications deleted 08/17/2006 pursuant to NARA Bulletin 2006-04.
EPA 203, EPA 204, EPA 207, EPA 211, EPA 413
Previous NARA Disposal Authority:
EPA Approval: 01/24/2008
NARA Approval: 05/21/2008