EPA Records Schedule 215
Status: Final, 04/30/2008
Title: Underground Storage Tanks Site and Facility Files
Program: Underground Storage Tanks
Function: 108-025-04 - Manage Risks from Underground Tanks
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
Contains records that document the management of the underground storage tank (UST) program. Includes release reports, site characterization reports, financial assurance, evaluations, information requests, and inspection and sampling reports.
Item a: Record copy
Close inactive records at end of year.
Destroy 10 years after file closure.
If authorized states maintain records for retention periods identified above, the program office may decide to review the records in the state offices rather than maintain copies in regional offices, and destroy the copies it receives. If recordkeeping requirements (e.g., what records to keep and how long to keep them) for authorized states are not covered in EPA's regulations, the requirements should be established in a memorandum of understanding.
Program office may retain files in the office if the site or facility is likely to become a compliance or enforcement issue. EPA 207 covers enforcement actions and EPA 211 covers compliance files.
Records containing sensitive information must be those shredded or otherwise definitively destroyed to protect confidentiality.
Specific legal citations include:
- Resource Conservation and Recovery Act, as amended, Section 9001
- 40 CFR Part 280
Reasons for Disposition:
The disposition instructions have been rewritten to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention has not changed.
The following items were deleted 08/17/2006:
Item b - Electronic copies created with word processing and electronic mail applications deleted pursuant to NARA Bulletin 2006-04.
Item c - Copies on optical disk and CD-ROM deleted as nonrecords.
EPA 207, EPA 211
Previous NARA Disposal Authority:
EPA Approval: 05/24/2007
NARA Approval: 03/17/2008