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EPA Records Schedule 215

Status: (to be superseded) Final, 04/30/2008

Title: Underground Storage Tanks Site and Facility Files

Program: Underground Storage Tanks

Applicability: Regions

Function: 108-025-04 - Manage Risks from Underground Tanks

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.

Description:

Contains records that document the management of the underground storage tank (UST) program. Includes release reports, site characterization reports, financial assurance, evaluations, information requests, and inspection and sampling reports.

Disposition Instructions:

Item a: Record copy

Guidance:

If authorized states maintain records for retention periods identified above, the program office may decide to review the records in the state offices rather than maintain copies in regional offices, and destroy the copies it receives. If recordkeeping requirements (e.g., what records to keep and how long to keep them) for authorized states are not covered in EPA's regulations, the requirements should be established in a memorandum of understanding.

Program office may retain files in the office if the site or facility is likely to become a compliance or enforcement issue. EPA 207 covers enforcement actions and EPA 211 covers compliance files.

Records containing sensitive information must be those shredded or otherwise definitively destroyed to protect confidentiality.

Specific legal citations include:

Reasons for Disposition:

The disposition instructions have been rewritten to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention has not changed.

The following items were deleted 08/17/2006:

Item b - Electronic copies created with word processing and electronic mail applications deleted pursuant to NARA Bulletin 2006-04.

Item c - Copies on optical disk and CD-ROM deleted as nonrecords.

Custodians:

Multiple units

Related Schedules:

EPA 207, EPA 211

Previous NARA Disposal Authority:

N1-412-94-4/9

Entry: 02/20/1992

EPA Approval: 05/24/2007

NARA Approval: 03/17/2008

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