EPA Records Schedule 216
Status: (to be superseded) Final, 02/29/2012
Title: Air Quality Management Files
Function: 108-025-01-01 - Manage State and Local Air Quality
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
Contains records pertaining to implementation and management of primary and secondary air quality standards for criteria pollutants (e.g., carbon monoxide, nitrogen oxides, lead, sulfur dioxides, ozone and particulates). Also covered are the National Emissions Standards for Hazardous Pollutants (NESHAPS) for hazardous air pollutants (e.g., asbestos, mercury, vinyl chloride, benzene, radionuclides, arsenic, and coke oven emissions). Includes annual air quality data reports, air quality modeling reports, annual source emissions and state action reports, prevention of significant air quality deterioration (PSD) non-applicability files, notification forms, Section 109(j) consistency reports, correspondence, and related documents.
Item a: Record copy
Close inactive records at end of year.
Destroy 5 years after file closure.
See EPA 217 for state implementation plans (SIPs) and EPA 218 for transportation plans. Records dealing specifically with EPA's oversight of state programs can be found in EPA 203. See EPA 205 for permits.
Records held in regional offices related to the Asbestos Hazard Emergency Response Act (AHERA) (Title II of the Toxic Substances Control Act) and asbestos in schools are covered in EPA 227 for toxic substances files.
Program offices may retain files in the office if they are likely to become an enforcement or compliance issue. EPA 207 covers enforcement actions and EPA 211 covers compliance. Records dealing with the development, review and approval of standards are covered in EPA 149.
Specific legal citations include:
- Clean Air Act, as amended, Section 101 et seq.
- 40 CFR Parts 51, 61
Reasons for Disposition:
The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention has not changed.
Item b for electronic copies created with word processing and electronic mail applications deleted 08/17/2006 pursuant to NARA Bulletin 2006-04.
EPA 149, EPA 203, EPA 205, EPA 207, EPA 211, EPA 217, EPA 218, EPA 227
Previous NARA Disposal Authority:
NC1-412-76-1/II/5 and 18 (TN28-D2/5 and 18), NC1-412-83-4/31, NC1-412-85-18/4, 14, and 27, N1-412-94-4/10
EPA Approval: 07/18/2007
NARA Approval: 11/23/2009