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EPA Records Schedule 227

Status: (to be superseded) Final, 06/30/2011

Title: Toxic Substances Files

Program: Toxic Substances

Applicability: Regions

Function: 108-025-06-02 - Manage Toxic Substances

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.

Description:

Contains documents relating to the manufacture, processing, importing, or distribution of substances for commercial purposes and/or disposal covered by the Toxic Substances Control Act (TSCA), as amended. Includes copies of release inventory reports, investigation forms, notification forms, data summaries and reports, certifications, correspondence, and related documents.

Disposition Instructions:

Item a: Record copy

Guidance:

This item applies to toxic substances files held in regional offices. Records related to site or facility files of other program offices, such as Superfund, may be maintained in those offices and retired under the appropriate site or facility series.

Program offices may retain files in the office if they are likely to become an enforcement or compliance issue. EPA 207 covers enforcement action files and EPA 211 covers compliance files. The Toxic Release Inventory System is scheduled as EPA 153.

This item includes records related to the Asbestos Hazard Emergency Response Act (AHERA) (Title II of the Toxic Substances and Control Act) and asbestos materials in schools. Records held in regional offices related to asbestos as an airborne contaminant under the National Emission Standards for Hazardous Air Pollutants (NESHAPS) are covered in EPA 216 for air quality management files.

Records containing sensitive information must be shredded or otherwise definitely destroyed to protect confidentiality.

Specific legal citations include:

Reasons for Disposition:

The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention is unchanged.

Item b for electronic copies created with word processing and electronic mail applications deleted 08/18/2006 pursuant to NARA Bulletin 2006-04.

Custodians:

Multiple units

Related Schedules:

EPA 153, EPA 207, EPA 211, EPA 216

Previous NARA Disposal Authority:

N1-412-94-4/16

Entry: 08/24/1992

EPA Approval: 12/19/2006

NARA Approval: 03/17/2008

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Guidance on Retiring Records

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