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EPA Records Schedule 234
Status: Final, 10/31/2009
Title: Underground Injection Control Databases
Program: Water
Applicability: Regions
Function: 108-025-03-01 - Underground Injection Control
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- N1-412-06-31
Description:
The Underground Injection Control (UIC) program works with state, local, and tribal governments to oversee underground injection of waste in order to prevent contamination of drinking water resources. The Underground Injection Control (UIC) databases maintained by the regional program offices contain detailed information on well operators, administrative orders, permits and individual wells for all wells where EPA is the permitting authority. They track compliance schedules and inspections and include reports, some correspondence, inventory, and sampling and analytical data. They may also include notices of noncompliance that do not necessarily result in enforcement actions and compliance orders. They track both permitted and "rule-authorized" wells. Rule-authorized wells were grandfathered in at the start of the UIC program, and operators with rule-authorized wells are required to adhere to standards similar to those for permitted wells.
Input for the databases comes from a variety of sources, including inventory forms submitted by operators when the program first started in the 1980s; permit applications; well test data; compliance inspections; enforcement actions; and monitoring report data. Information is extracted from source documents and keyed in manually.
Output includes reports on development of administrative orders; well inventory counts; workload reports; listings of permit applications received year to date, and similar reports.
Disposition Instructions:
Item a: Electronic software program
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Disposable
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Destroy when no longer needed to ensure access to, and use of, the electronic records throughout their authorized retention period.
Item b: Input
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Varies
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Follow instructions for EPA 171.
Item c: Electronic data
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Permanent
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Close at each major version change.
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Transfer to the National Archives after file closure, as specified in 36 CFR 1235.44-1235.50 or standards applicable at the time.
Item d: Output and reports
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Varies
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File with related records and follow instructions for the related records.
Item e: System documentation
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Permanent
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Transfer to the National Archives those records necessary to document how the system captures, manipulates, and outputs data, as specified in 36 CFR 1235.44-1235.50 or standards applicable at the time. Documentation is transferred with the electronic data (item c).
Guidance:
UIC permits are covered in EPA 205. See EPA 207 for enforcement action files and EPA 211 for compliance files. The Underground Injection Control (UIC) Program Summary System maintained by headquarters is covered in EPA 432. RCRA land disposal records are covered in EPA 478 for RCRA generators, transporters, and TSD facilities and EPA 206 for RCRA corrective actions.
Reasons for Disposition:
The following changes were made in the 10/31/2009 version:
- Revised wording in disposition instructions for items a, b and d.
- Revised title of disposition item e.
- Updated cross references.
EPA regional offices maintain separate databases containing detailed information on wells including well operators, ownership, nature and type of wells, operating status, and permits. Implementation varies from region to region. Some information from these regional systems is extracted and sent to EPA headquarters for the UIC Program Summary System, scheduled as N1-412-95-4/4 (EPA series 432).
Regional systems may include facility information from tribal lands. In the EPA regional office in Chicago, for example, a tribal code is entered to designate which reservation the well is located within.
Custodians:
Multiple units
Related Schedules:
EPA 171, EPA 205, EPA 207, EPA 211, EPA 432, EPA 478
Previous NARA Disposal Authority:
None
Entry: 09/05/1994
EPA Approval: 07/27/2006
NARA Approval: 02/01/2008