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EPA Records Schedule 237

Status: (to be superseded) Final, 02/28/2011

Title: State and Local Agency Air Monitoring File

Program: Air

Applicability: Regions

Function: 108-025-01-01 - Manage State and Local Air Quality

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.

Description:

Includes records used to monitor state and local air pollution programs. Records consist of quality assurance reports of state and local ambient monitoring networks, national air monitoring station reports (NAMS) and state/local air monitoring station reports (SLAMS), staff reviews, and comments on Section 105 grant applications, and audit reports showing performance of the agencies.

Disposition Instructions:

Item a(1): Record copy - Nonelectronic

Item a(2): Record copy - Electronic

Item a(3): Electronic copy of records transferred to the National Archives.

Guidance:

Disposable records related to oversight of state programs that are operated in lieu of a federal program are covered in EPA 203. See EPA 003 for grant files for programs other than Superfund site-specific.

Reasons for Disposition:

The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention has not changed.

The following changes were made in the 01/31/2008 version:

Item b for electronic copies created with word processing and electronic mail applications deleted 08/18/2006 pursuant to NARA Bulletin 2006-04.

Custodians:

Multiple units

Related Schedules:

EPA 003, EPA 203

Previous NARA Disposal Authority:

NC1-412-85-21/2

Entry: 07/08/1996

EPA Approval: 07/18/2007

NARA Approval: 11/23/2009

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