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EPA Records Schedule 247

Status: (to be superseded) Final, 08/31/2011

Title: TSCA Section 6 Regulation of Hazardous Chemical Substances and Mixtures Files

Program: Toxic Substances

Applicability: Headquarters

Function: 108-025-06-02 - Manage Toxic Substances

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.

Description:

Records document requirements associated with the disposal, prohibition or limitation of the manufacture, processing, distribution in commerce or use of a chemical or mixture that presents or unintentionally causes the chemical substance or mixture to present an unreasonable risk of injury to human health or the environment. Includes permit applications for disposal or research and development, toxicity data, company notifications of inadvertently produced chemicals, request for waiver or exemptions, internal correspondence and related records. Examples of existing chemicals covered by this schedule are PCB, lead, and dioxin furans.

Disposition Instructions:

Item a(1): Record copy - Nonelectronic

Item a(2): Record copy - Electronic

Item a(3): Electronic copy of records transferred to the National Archives

Guidance:

The Non-Confidential Information Center (NCIC) and the Confidential Business Information Center (CBIC) are responsible for maintaining the record copy. The program office is responsible for maintenance and disposition of sensitive information not included in the NCIC files.

Records containing sensitive information must be shredded or otherwise definitively destroyed to protect confidentiality.

Microform copies are to be produced in accordance with standards in 36 CFR 1230.10 and 1230.20.

At the close out of the file, the documents held by the NCIC and CBIC should be retired at the same time.

If decisions are made resulting in a rule, documents supporting these actions should be retired under EPA 149 for regulations, standards, and guidelines. Copies maintained in the docket are covered by EPA 150.

Program offices responsible for documenting the issuance or denial of a permit should retain those records according to the disposition instructions in EPA 205.

Specific legal citations include:

Reasons for Disposition:

The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. Item b for microformed paper copy was deleted and incorporated into item a. The retention of the record copy is unchanged.

The following changes were made in the 01/31/2008 version:

Item c for electronic copies created with word processing and electronic mail applications deleted 08/18/2006 pursuant to NARA Bulletin 2006-04.

Custodians:

Office of Chemical Safety and Pollution Prevention, Pollution Prevention and Toxics, Chemical Control Division

Related Schedules:

EPA 149, EPA 150, EPA 205

Previous NARA Disposal Authority:

N1-412-01-11

Entry: 04/25/1995

EPA Approval: 12/19/2006

NARA Approval: 01/28/2008

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