EPA Records Schedule 254
Status: Final, 09/30/2007
Title: Communication and Distribution Strategy File
Program: All Programs
Function: 305-109-02 - Public Information and Outreach
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
Records contain communications and distribution plans used to document strategies to announce and disseminate Agency information, publications, and reports. A communications plan is an internal EPA document containing basic information on regulations, reports to Congress, and major policy statements and actions and the strategy for their communication to the affected communities and interested public. A distribution plan is an internal EPA document containing basic information about publications and the strategies for public distribution. Files include copies of the communications and distribution plan (with latest comments), copies of the action or publication, transmittal memos and letters, copies of the Environmental Fact Sheet (where applicable), copies of any press notification (advisories, notes to correspondents, releases), copies of any Office of Public Affairs Updates published, copies of background documents, and copies of Federal Register reprints (where applicable).
Item a: Record copy
Close inactive records at end of year.
Destroy 5 years after file closure.
This schedule applies to the record copies held in offices responsible for publication distribution. All other copies maintained in other programs can be destroyed when no longer needed.
Reasons for Disposition:
The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention has not changed.
Item b for electronic copies created with word processing and electronic mail applications deleted 08/18/2006 pursuant to NARA Bulletin 2006-04.
Office of the Administrator, Office of Public Affairs, Press Relations Division
- Contact: Doris Fairley
Previous NARA Disposal Authority:
EPA Approval: 11/06/2006
NARA Approval: 08/07/2007