EPA Records Schedule 255
Status: Final, 09/30/2007
Title: Regional Oversight and Coordination Files
Program: All Programs
Function: 301-093 - Program Monitoring
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
Contains records generated by headquarters program offices in conducting oversight of regional program operations. Includes program implementation reports; inspections; correspondence; reviews and comments on regional program activities including reviews of data reporting; general and facility specific permits; corrective actions and enforcement; regional reports and management analyses, internal Agency memoranda regarding state authorization programs, and other related records and reports required by specific environmental statutes.
Item a: Record copy
Close inactive records at end of year.
Destroy 6 years after file closure.
This item applies to all headquarters program offices responsible for conducting oversight of regional activities. The office conducting this function is responsible for retaining these records according to the disposition instructions.
Routine materials related to ongoing management of programs are covered in EPA 006. Program development files are scheduled as EPA 145.
Records containing sensitive information must be shredded or otherwise definitively destroyed to protect confidentiality.
Previous schedule items combined into this schedule were for the following programs: Federal Activities, Regional Operations, Water, Solid Waste, and Emergency and Remedial Response. Specific item numbers are cited below.
Reasons for Disposition:
The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention has not changed.
Item b for electronic copies created with word processing and electronic mail applications deleted 08/18/2006 pursuant to NARA Bulletin 2006-04.
EPA 006, EPA 145
Previous NARA Disposal Authority:
NC1-412-77-1/13, NC1-412-78-2/4, NC1-412-78-10/14b, NC1-412-82-8/19, 23 and 24, NC1-412-82-12/7, NC1-412-84-1/18a, NC1-412-85-3/8, NC1-412-85-6/17, NC1-412-85-7/15, 19 and 20, NC1-412-85-10/12, N1-412-94-6/3
EPA Approval: 11/06/2006
NARA Approval: 08/07/2007