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EPA Records Schedule 273
Status: Final, 08/31/2011
Title: Chemical Update System (CUS)
Program: Toxic Substances
Applicability: Agency-wide, with exceptions
Function: 108-025-06-02 - Manage Toxic Substances
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- N1-412-96-3/1
Description:
The Chemical Update System (CUS) contains confidential data reported by industry (approximately 1200 companies) as a partial update of the TSCA Inventory. Manufacturers and importers are required to report company information (plant site name, address, DUNS number) and chemical information (CAS registry number, PMN/Bonafide/TMEA or CCID Number, and production volume) for chemicals they manufactured or imported in excess of 10,000 pounds in the immediately preceding fiscal year. Polymers, naturally occurring substances, and UVCB's are exempt from reporting requirements. Reporting takes place every four years, beginning in December 1986. Production volumes on the CUS database are discrete amounts, rather than ranges, found on the Chemicals in Commerce Information System (CICIS).
Disposition Instructions:
Item a: Electronic software program
This item is to be used only by the Office of Chemical Safety and Pollution Prevention, Records and Dockets Management Branch at Headquarters.
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Disposable
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Destroy when no longer needed to ensure access to, and use of, the electronic records throughout the authorized retention period.
Item b: Input
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Disposable
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Follow instructions for EPA 371 - TSCA chemical inventory file.
Item c: Electronic data
This item is to be used only by the Office of Chemical Safety and Pollution Prevention, Records and Dockets Management Branch at Headquarters.
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Permanent
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Transfer data to the National Archives at the end of each update cycle, as specified in 36 CFR 1235.44-1235.50 or standards applicable at the time.
Item d: Output and reports
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Varies
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File with related records and follow instructions for the related records.
Item e: System documentation
This item is to be used only by the Office of Chemical Safety and Pollution Prevention, Records and Dockets Management Branch at Headquarters.
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Permanent
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Transfer those records necessary to document how the system captures, manipulates, and outputs data to the National Archives at the end of each update cycle, as specified in 36 CFR 1235.44-1235.50 or standards applicable at the time. Documentation is transferred with the electronic data (item c).
Guidance:
The TSCA chemical inventory file is scheduled as EPA 371. The TRI Processing System (TRIPS) is covered in EPA 153. Two related systems, Chemicals in Commerce Information System (CICIS) and Confidential Chemicals Identification System (CCID) are covered in EPA 088.
In 1993, the data contained in the Chemical Update System was transferred from the mainframe located in Research Triangle Park, North Carolina, to the LAN serving OPPT. As part of the close-out procedure, the information was also transferred to tape. The LAN-based system is updated once every four years from the information extracted from the IUR form.
Records containing sensitive information must be shredded or otherwise definitively destroyed to protect confidentiality.
Reasons for Disposition:
The following change was made in the 04/30/2008 version:
- Revised title of disposition items a and e.
Records support operations as required by statute and regulation. Data is from the TSCA Chemical Inventory File which is scheduled as permanent.
Custodians:
Office of Chemical Safety and Pollution Prevention, Pollution Prevention and Toxics, Records and Dockets Management Branch
- Contact: Darryl Ballard
- Telephone: 202-260-5521
Related Schedules:
EPA 088, EPA 153, EPA 371
Previous NARA Disposal Authority:
Entry: 03/11/1993
EPA Approval: 01/26/1996
NARA Approval: 09/05/2001