EPA Records Schedule 274
Status: Final, 02/14/2007
Title: Unsuccessful Grant Application Files
Program: All Programs
Function: 205 - Federal Financial Assistance
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- General Records Schedule 3/13
Includes but is not limited to applications, proposals, correspondence, and other records and documentation related to unsuccessful (e.g., rejected, withdrawn, not selected for award under a competition) applications for grants and unsolicited proposals for grants that are not accepted for award. This includes documentation relating to the evaluation of the unsuccessful application or unsolicited proposal for award.
Item a: Record copy
Close inactive records after rejection or withdrawal.
Destroy 3 years after file closure.
Grants and Other Program Agreements - Superfund Site-Specific are scheduled as EPA 001 and for other programs as EPA 003. See EPA 232 for Waste Water Construction and State Revolving Fund Grants.
Records containing sensitive information must be shredded or otherwise definitively destroyed to protect confidentiality.
Specific legal and policy citations include, but are not limited to:
- 40 CFR Part 30 and 31
- EPA Order 5700.5, Policy for Competition of Assistance Agreements
Reasons for Disposition:
Conforms to NARA General Records Schedule 3, item 13.
Item b for electronic mail and word processing system copies deleted 08/18/2006 pursuant to NARA Bulletin 2006-04.
EPA 001, EPA 003, EPA 232
Previous NARA Disposal Authority:
EPA Approval: Not applicable
NARA Approval: 12/00/1998