EPA Records Schedule 280
Status: Final, 10/31/2010
Title: Payroll Support
Program: Financial Management
Function: 402-126 - Payments
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
Contains employee status reports for employee's earning statement data. The report is prepared biweekly, quarterly, and annually.
Item a: Record copy
Close inactive records at end of pay cycle.
Destroy 56 years after file closure.
Item b: (Reserved)
The record copies are maintained by the Washington Finance Center and are retained in accordance with disposition instructions for item a.
Other payroll related records are scheduled as follows: EPA 276 for time and attendance records, EPA 282 for payroll control, EPA 283 for pay folders, EPA 284 for payroll system reports, EPA 300 for PeoplePlus, EPA 573 for the EPA Payroll System (EPAYS).
Records containing personal information must be shredded or otherwise definitively destroyed to protect confidential information.
Reasons for Disposition:
The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. Item b for all other copies was deleted. The retention for item a has not changed.
Office of the Chief Financial Officer, Washington Finance Center
- Contact: Tim Doss
- Telephone: 202-564-2939
EPA 276, EPA 282, EPA 283, EPA 284, EPA 300, EPA 573
Previous NARA Disposal Authority:
EPA Approval: 08/13/2007
NARA Approval: 06/27/2008