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EPA Records Schedule 280

Status: Final, 10/31/2010

Title: Payroll Support

Program: Financial Management

Applicability: Agency-wide

Function: 402-126 - Payments

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.

Description:

Contains employee status reports for employee's earning statement data. The report is prepared biweekly, quarterly, and annually.

Disposition Instructions:

Item a: Record copy

Item b: (Reserved)

Guidance:

The record copies are maintained by the Washington Finance Center and are retained in accordance with disposition instructions for item a.

Other payroll related records are scheduled as follows: EPA 276 for time and attendance records, EPA 282 for payroll control, EPA 283 for pay folders, EPA 284 for payroll system reports, EPA 300 for PeoplePlus, EPA 573 for the EPA Payroll System (EPAYS).

Records containing personal information must be shredded or otherwise definitively destroyed to protect confidential information.

Reasons for Disposition:

The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. Item b for all other copies was deleted. The retention for item a has not changed.

Custodians:

Office of the Chief Financial Officer, Washington Finance Center

Related Schedules:

EPA 276, EPA 282, EPA 283, EPA 284, EPA 300, EPA 573

Previous NARA Disposal Authority:

NC1-412-85-27/II/1

Entry: 08/16/1993

EPA Approval: 08/13/2007

NARA Approval: 06/27/2008

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