EPA Records Schedule 282
Status: Final, 07/31/2008
Title: Payroll Control
Program: Financial Management
Function: 402-126 - Payments
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
Contains the following records: EPAYS control worksheet and all EPAYS pay period reconciliation reports (#354, 360, 366, 368, 371, 376, 383, 384, 385, 386, 387, 394, 442, 453, 482, 483, 497, 498, and 576); redistribution of disbursement between appropriations; SF-224 plus worksheet and reconciling reports; allowance holder report of payroll distribution, RCB-3A, prepared biweekly; employee payroll charges and manhours by project (account number), RCM-7, prepared quarterly; payroll cost report, RCB-3, prepared biweekly; cumulative payroll distribution and manhours by program, EPA-15, prepared monthly; net check listing report, EPAYS-365, prepared biweekly; and similar reports.
Item a: Record copy
Close inactive records at end of year.
Destroy 3 years after file closure or audit by GAO, whichever is earlier.
The Washington Finance Center in the Office of the Chief Financial Officer is responsible for the record copy and implementing the disposition instructions. All other copies held in all other offices should be destroyed when no longer needed.
The EPA Payroll System (EPAYS) is scheduled as EPA 573 and PeoplePlus as EPA 300. Other payroll related records are scheduled as follows: EPA 276 for time and attendance, EPA 280 for payroll support, EPA 283 for pay folders, and EPA 284 for payroll system reports.
Records containing personal information must be shredded or otherwise definitively destroyed to protect confidentiality.
Reasons for Disposition:
The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention has not changed.
Office of the Chief Financial Officer, Washington Finance Center
- Contact: Tim Doss
- Telephone: 202-564-2939
EPA 276, EPA 280, EPA 283, EPA 284, EPA 300, EPA 573
Previous NARA Disposal Authority:
EPA Approval: 08/13/2007
NARA Approval: 06/27/2008