EPA Records Schedule 283
Status: Final, 12/31/2012
Title: Individual Employee Pay Record
Program: Financial Management
Function: 402-126 - Payments
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- General Records Schedule 2/1b
Consists of individual employee folders and payroll allotments, including: SF-50, W-4, SF-2809, SF-176, SF-1192, SF-1198, SF-1199A, state tax forms, and related records.
Item a: Record copy
Close after employee leaves the Agency.
Transfer to the National Personnel Records Center. Destroy when 56 years old.
Data from this series is included in EPA 280 for payroll support. Other payroll related records are scheduled as follows: EPA 276 for time and attendance, EPA 282 for payroll control, EPA 284 for payroll system reports, EPA 300 for PeoplePlus, and EPA 573 for the EPA Payroll System (EPAYS).
If copies of Combined Federal Campaign and other allotment authorizations are filed separately, they are covered by EPA 281.
Records containing personal information must be shredded or otherwise definitively destroyed to protect confidentiality.
Reasons for Disposition:
The following change was made in the 12/31/2012 version:
- Revised the schedule title and disposition instructions to be consistent with General Records Schedule (GRS) 2/1, item b.
The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention has not changed..
Office of the Chief Financial Officer, Office of Financial Services
- Contact: Richard Gray
- Telephone: 202-564-0968
EPA 276, EPA 280, EPA 281, EPA 282, EPA 284, EPA 300, EPA 573
Previous NARA Disposal Authority:
NC1-412-76-13/1, NC1-412-85-27/II/4, N1-412-07-69/4
EPA Approval: 08/13/2007
NARA Approval: 06/27/2008