EPA Records Schedule 284
Status: Final, 08/31/2007
Title: Payroll System Reports
Program: Financial Management
Function: 402-126 - Payments
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- General Records Schedule 2/22
Contains payroll system reports.
Item a: Error reports, ticklers, system operation reports
Destroy when related actions are completed or when no longer needed, not to exceed 2 years.
Item b: Reports and data used for agency workload and/or personnel management purposes
Destroy when 2 years old.
Item c: Reports providing fiscal information on agency payroll
Destroy after GAO audit or when 3 years old, whichever is sooner.
The official record copy is maintained by the Washington Finance Center. All other copies in all other offices should be destroyed when no longer needed.
Other payroll related records are scheduled as: EPA 276 for time and attendance, EPA 280 for payroll support, EPA 282 for payroll control, EPA 283 for pay folders, EPA 300 for PeoplePlus, and EPA 573 for the EPA Payroll System (EPAYS)
Records containing personal information must be shredded or otherwise definitively destroyed to protect confidentiality.
Reasons for Disposition:
Conforms to NARA General Records Schedule 2, item 22.
Item b for electronic mail and word processing system copies deleted 08/18/2006 pursuant to NARA Bulletin 2006-04.
Office of the Chief Financial Officer, Washington Finance Center
- Contact: Tim Doss
- Telephone: 202-564-2939
EPA 276, EPA 280, EPA 282, EPA 283, EPA 300, EPA 573
Previous NARA Disposal Authority:
NC-412-76-2/I/6, NC1-412-85-27/II/2 and 5
EPA Approval: Not applicable
NARA Approval: 12/00/1998