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EPA Records Schedule 294

Status: (to be superseded) Final, 02/28/2011

Title: Administrative Records Pursuant to the Administrative Procedure Act

Program: All Programs, with exceptions

Applicability: Agency-wide

Function: 108-025-08 - Compliance and Enforcement

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.


The purpose of the administrative record is to document EPA's administrative actions, including, but not limited to, rulemaking. It consists of the non-deliberative documents or materials that the decision-maker considered either directly or indirectly in making the decision at issue, including information contrary to the Agency's position. It contains meeting notes and summaries, correspondence, press releases, reports, and public comments. The records are available to the public except for information excluded by statute.

Excludes: Superfund site-specific administrative records covered by EPA 019 and administrative records for permits covered by EPA 210.

Disposition Instructions:

Item a(1): Record copy - Nonelectronic

Item a(2): Record copy - Electronic

Item a(3): Electronic copy of records transferred to the National Archives


The Project Manager in the program office is responsible for establishing and maintaining a file that contains a comprehensive history and includes all background studies, comments, reference materials, working materials, and deliberative materials. Dockets are scheduled as EPA 150.

Records containing sensitive information must be shredded or otherwise definitively destroyed to protect confidentiality.

Reasons for Disposition:

The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention is unchanged.

The following changes were made in the 02/29/2008 version:

The following items were changed or deleted 08/18/2006:


Multiple units

Related Schedules:

EPA 019, EPA 150, EPA 210

Previous NARA Disposal Authority:


Entry: 03/16/1994

EPA Approval: 09/18/2006

NARA Approval: 01/26/2007

Explanation of Schedule Fields | Search the Schedules | Browse the Schedules
Guidance on Retiring Records

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