Jump to main content.


EPA Records Schedule 295

Status: (to be superseded) Final, 08/31/2011

Title: TSCA Administrative Tracking and Control Records

Program: Toxic Substances

Applicability: Headquarters

Function: 108-025-06-02 - Manage Toxic Substances

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.

Description:

Log books, registers, and other tracking records used to control or document the receipt status, maintenance or use of documents containing TSCA confidential business information (CBI).

Disposition Instructions:

Item a: Maintained as a separate file and containing significant information for determining location and custodian of CBI material

Includes microfilm transfer logs, document inventory (region/contractor) logs and records disposition logs.

Item b: Maintained as a separate file and containing no significant information

Includes visitors sign-in logs, fax transmittal sheets, firm mailing books, and other mail receipt logs.

Item c: Maintained with related case files

Includes domestic and overseas return receipts (PS forms 3811 and 2865) and green cover sheets (EPA Form 7740-9).

Guidance:

This item covers records accumulated by various offices maintaining CBI and non-CBI information.

Records are maintained in a variety of formats, including: paper logs of various kinds (example: visitors, inventory), firm mailing books, return receipts, transfer receipts, green cover sheets; microfilm - green cover sheets; electronic - small databases such as mail receipt/tracking, disposition data.

The Confidential Business Information Tracking System is covered by EPA 090.

Records containing sensitive information must be shredded or otherwise definitively destroyed to protect confidentiality.

Microform copies are to be produced in accordance with standards in 36 CFR 1230.10 and 1230.20.

Reasons for Disposition:

The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention is unchanged.

Custodians:

Office of Chemical Safety and Pollution Prevention, Information Management Division, Records and Dockets Management Branch

Related Schedules:

EPA 090

Previous NARA Disposal Authority:

N1-412-01-10

Entry: 08/01/1994

EPA Approval: 04/16/2007

NARA Approval: 11/06/2007

Explanation of Schedule Fields | Search the Schedules | Browse the Schedules
Guidance on Retiring Records

Local Navigation


Jump to main content.