![[logo] US EPA](http://www.epa.gov/epafiles/images/logo_epaseal.gif){kind=logo}
EPA Records Schedule 314
Status: Final, 08/31/2011
Title: State Plans for Applicator Certification
Program: Pesticides
Applicability: Headquarters
Function: 108-025-06-01 - Ensure Safe Use of Pesticides
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- N1-412-07-38
Description:
Contains plans for certification of applicators of restricted use pesticides submitted by states, U.S. territories, Indian tribes and other federal agencies. Files also include Federal Register notices, training manuals, and reference materials.
Disposition Instructions:
Item a(1): Record copy - Nonelectronic
-
Permanent
-
Close inactive records when states submit new plans.
-
Transfer to the National Archives 10 years after file closure. If record is microform, destroy paper after quality assurance is completed.
Item a(2): Record copy - Electronic
-
Permanent
-
Close inactive records when states submit new plans.
-
Transfer to the National Archives 5 years after file closure, with any related documentation and external finding aids, as specified in 36 CFR 1235.44-1235.50 or standards applicable at the time.
Item a(3): Electronic copy of records transferred to the National Archives
-
Disposable
-
Close file upon transfer to the National Archives.
-
Delete after electronic record copy is successfully transferred to the National Archives.
Guidance:
Microform copies are to be produced in accordance with standards in 36 CFR 1230.10 and 1230.20.
Copies maintained in the regions are to be retained according to the disposition instructions for EPA 203 for state oversight.
Specific legal citations include:
- Federal Insecticide, Fungicide, and Rodenticide Act, as amended, Sec. 4 and 26
- 40 CFR Part 171.7
Reasons for Disposition:
The disposition instructions have been rewritten as media neutral to allow for maintaining the record copy in EPA's electronic recordkeeping system. The retention is unchanged.
The following changes were made in the 02/29/2008 version:
- Divided item a into three subitems, a(1)-(3).
- Revised the titles of disposition items a(1)-(3).
- Revised the disposition instruction for item a(3).
The following disposition items were changed in the 12/20/2006 version:
- Item a - Official copy - microformed was changed to Record copy.
- Item b - Paper copy - microformed was deleted and combined with item a.
- Item c - Office microform copy was deleted as nonrecord materials.
Item d for electronic copies created with word processing and electronic mail applications deleted 08/18/2006 pursuant to NARA Bulletin 2006-04.
Custodians:
Office of Chemical Safety and Pollution Prevention, Certification and Worker Protection Branch
- Contact:
- Telephone:
Related Schedules:
EPA 203
Previous NARA Disposal Authority:
N1-412-95-2/1
Entry: 09/01/1992
EPA Approval: 01/08/2007
NARA Approval: 08/14/2007