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EPA Records Schedule 321
Status: Final, 10/31/2011
Title: Indemnification Files (Administrative Claims Files)
Program: Pesticides
Applicability: Headquarters
Function: 108-025-06-01 - Ensure Safe Use of Pesticides
NARA Disposal Authority:
This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.
- General Records Schedule 6/10a
Description:
Files contain original claim forms for indemnification, contractor's report, invoices and/or affidavits, certification documents, notification of payment, and correspondence between the claimant and the contractor.
Disposition Instructions:
Item a: Record copy
-
Disposable
-
Close inactive records when payment has been made to claimant.
-
Destroy when 6 years and 3 months old.
Item b: (Reserved)
Guidance:
The PC-based tracking system, formerly disposition item b, is covered by EPA 089.
Specific legal citations include:
- Federal Insecticide, Fungicide, and Rodenticide Act, as amended, Sec. 15
Reasons for Disposition:
The following change was made in the 10/31/2011 version:
- Deleted item b which is covered by EPA 089.
Records are required by statute. Indemnification occurs when the Administrator notifies a pesticide registrant of the intent to suspend and cancel a registration or that an emergency order of suspension has been issued. Persons owning any quantity of the pesticide may request an indemnity payment from the Administrator.
Item c for electronic copies created with word processing and electronic mail applications deleted 08/18/2006 pursuant to NARA Bulletin 2006-04.
Custodians:
Office of Chemical Safety and Pollution Prevention, RMEB
- Contact: Maria Sorrell
- Telephone: 703-305-5284
Related Schedules:
EPA 089
Previous NARA Disposal Authority:
Entry: 09/14/1993
EPA Approval: Not applicable
NARA Approval: 12/00/1998