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EPA Records Schedule 321

Status: (to be superseded) Final, 10/31/2011

Title: Indemnification Files (Administrative Claims Files)

Program: Pesticides

Applicability: Headquarters

Function: 108-025-06-01 - Ensure Safe Use of Pesticides

NARA Disposal Authority:

This schedule authorizes the disposition of the record copy in any media (media neutral), excluding any records already in electronic form. Records designated for permanent retention must be transferred to the National Archives in accordance with NARA standards at the time of transfer.

Description:

Files contain original claim forms for indemnification, contractor's report, invoices and/or affidavits, certification documents, notification of payment, and correspondence between the claimant and the contractor.

Disposition Instructions:

Item a: Record copy

Item b: (Reserved)

Guidance:

The PC-based tracking system, formerly disposition item b, is covered by EPA 089.

Specific legal citations include:

Reasons for Disposition:

The following change was made in the 10/31/2011 version:

Records are required by statute. Indemnification occurs when the Administrator notifies a pesticide registrant of the intent to suspend and cancel a registration or that an emergency order of suspension has been issued. Persons owning any quantity of the pesticide may request an indemnity payment from the Administrator.

Item c for electronic copies created with word processing and electronic mail applications deleted 08/18/2006 pursuant to NARA Bulletin 2006-04.

Custodians:

Office of Chemical Safety and Pollution Prevention, RMEB

Related Schedules:

EPA 089

Previous NARA Disposal Authority:

Entry: 09/14/1993

EPA Approval: Not applicable

NARA Approval: 12/00/1998

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